Best Microsoft Outlook Alternatives in 2026
The top Microsoft Outlook alternatives are Google Calendar, Zoho Calendar and Notion Calendar: 15 calendar apps our editors would look at instead of Microsoft Outlook, in our ranking order.
Microsoft Outlook: A flexible calendar choice for people and teams already working in Microsoft’s ecosystem. Where it falls short: personal booking pages have separate licensing requirements.
Switching from Microsoft Outlook? For most calendar apps buyers the best Microsoft Outlook alternative is Google Calendar, built for most individuals and Google Workspace teams.
Why People Look for a Microsoft Outlook Alternative
- Personal booking pages have separate licensing requirements
- Advanced Outlook capabilities require Microsoft 365 subscriptions
- Cloud storage and Outlook access vary by plan
Quick Picks by What You Need
- Best overallGoogle Calendar9.4
Most individuals and Google Workspace teams
Visit Google Calendar - Lowest priceGoogle Calendar9.4
Paid plans from $7/user/mo
Visit Google Calendar - Best free optionGoogle Calendar9.4
Has a free plan
Visit Google Calendar
All 15 Microsoft Outlook Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forMost individuals and Google Workspace teams
- Better than Microsoft Outlook:
- Editor score 9.4 vs 9.2
A versatile calendar for personal schedules and Google Workspace collaboration.
- Scheduling links
- Time blocking
- Video meeting support
9.4/10★★★★★Try Google Calendar -
Best forBudget-conscious teams needing rich scheduling
A low-cost calendar with booking, sync, room reservations, and broad integrations.
- Scheduling links
- Time blocking
- Video meeting support
9.1/10★★★★★Visit Zoho Calendar -
Best forNotion users wanting calendar-database integration
A free calendar with two-way connections and unusually close Notion integration.
- Scheduling links
- Time blocking
- Video meeting support
9.0/10★★★★☆Try Notion Calendar -
Best forSelf-hosting teams needing collaborative scheduling
A collaborative calendar for teams that want self-hosting, sharing, and booking links.
- Scheduling links
- Video meeting support
- Shared calendars
8.9/10★★★★☆Visit Nextcloud -
Best forPrivacy-focused users wanting free scheduling
A privacy-focused calendar with free scheduling tools and limited two-way sync.
- Scheduling links
- Video meeting support
- Shared calendars
8.8/10★★★★☆Try Proton Calendar -
Best forPolls, bookings, and paid appointments
A scheduling-focused calendar app for polls, booking pages, reminders, and payments.
8.7/10★★★★☆Visit Doodle -
Best forLinux users needing open-source group calendaring
A capable Linux group calendar for users who value open standards and source freedom.
- Shared calendars
8.6/10★★★★☆Visit KDE -
Best forUsers prioritizing encrypted calendar privacy
A privacy-focused calendar with sharing, invitations, and broad device support.
- Shared calendars
8.5/10★★★★☆Visit Tuta Calendar -
Best forPrivacy-focused users needing broad device access
A paid Fastmail bundle for shared calendars, invitations, and two-way external sync.
- Shared calendars
8.4/10★★★★☆Visit Fastmail -
Best forAndroid users needing a straightforward calendar
A capable free calendar for Galaxy users, with broad views and account consolidation.
- Shared calendars
8.3/10★★★★☆Try Samsung Calendar -
Best forOrganizations wanting an all-in-one work suite
A broad work suite that brings calendar tools into messaging, meetings, and collaboration.
8.1/10★★★★☆Visit Lark -
Best forOrganizations managing shared operational calendars
A flexible shared calendar for organizations that need structured scheduling and permissions.
- Time blocking
- Shared calendars
8.0/10★★★★☆Visit Teamup -
Best forFamilies coordinating schedules and household tasks
A family-focused organizer that combines shared calendars, lists, meals, and recipes.
- Video meeting support
- Shared calendars
7.9/10★★★★☆Visit Cozi -
Best forFamilies and groups sharing schedules
A social shared calendar with useful group planning tools and one-way external calendar sync.
- Shared calendars
7.8/10★★★★☆Visit TimeTree -
Best forOrganizations publishing public calendars
A paid calendar platform for public events, shared scheduling, resources, and RSVPs.
- Shared calendars
7.7/10★★★★☆Visit CalendarWiz
Microsoft Outlook Alternatives: Common Questions
What is the best alternative to Microsoft Outlook?
Google Calendar: #1 in our Calendar Apps ranking, with an editor score of 9.4 out of 10. A versatile calendar for personal schedules and Google Workspace collaboration.
Is there a free alternative to Microsoft Outlook?
Yes. Google Calendar, Zoho Calendar, Notion Calendar, Nextcloud Calendar and Proton Calendar have a free plan or a free tier (13 of the 15 alternatives on this page).
What is the cheapest paid alternative to Microsoft Outlook?
Of the alternatives here that publish a price, Google Calendar starts lowest, at $7/user/mo.
Why do people look for Microsoft Outlook alternatives?
Personal booking pages have separate licensing requirements; Advanced Outlook capabilities require Microsoft 365 subscriptions; Cloud storage and Outlook access vary by plan.
How do I switch from Microsoft Outlook?
Export your data from Microsoft Outlook (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel Microsoft Outlook.
How to Switch from Microsoft Outlook
- Export your data from Microsoft Outlook (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel Microsoft Outlook.
Microsoft Outlook vs Each Alternative
| # | Tool | Free plan | Paid from | Shared calendars | Calendar sync | Mobile apps | Score |
|---|---|---|---|---|---|---|---|
| 2 | Microsoft Outlook | Yes | $99.99/user/yr | Yes | One_way | Ios and android | 9.2 |
| 1 | Google Calendar | Yes | $7/user/mo | Yes | Two_way | Ios and android | 9.4 |
| 2 | Zoho Calendar | Yes | Yes | Two_way | Ios and android | 9.1 | |
| 3 | Notion Calendar | Yes | Free | Yes | Two_way | Ios and android | 9.0 |
| 4 | Nextcloud Calendar | Yes | €42/user/yr | Yes | Two_way | Ios and android | 8.9 |
| 5 | Proton Calendar | Yes | Yes | One_way | Ios and android | 8.8 | |
| 6 | Doodle | Yes | $11/seat/mo | 8.7 | |||
| 7 | KOrganizer | Yes | Free | Yes | Two_way | 8.6 | |
| 8 | Tuta Calendar | Yes | €3/user/mo | Yes | One_way | Ios and android | 8.5 |
| 9 | Fastmail Calendar | No | Yes | Two_way | Ios and android | 8.4 | |
| 10 | Samsung Calendar | Yes | Yes | Android | 8.3 | ||
| 11 | Lark | Yes | 8.1 | ||||
| 12 | Teamup | Yes | $12/mo | Yes | One_way | Ios and android | 8.0 |
| 13 | Cozi | Yes | $39/yr | Yes | One_way | Ios and android | 7.9 |
| 14 | TimeTree | Yes | $44.99/yr | Yes | One_way | Ios and android | 7.8 |
| 15 | CalendarWiz | No | $144/yr | Yes | One_way | Ios and android | 7.7 |
Head-to-Head
- Microsoft Outlook vs Google Calendar
- Microsoft Outlook vs Zoho Calendar
- Microsoft Outlook vs Notion Calendar
- Microsoft Outlook vs Nextcloud Calendar
- Microsoft Outlook vs Proton Calendar
- Microsoft Outlook vs Doodle
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update