Microsoft OneNote
Microsoft OneNote: A broad, collaborative note system with strong Microsoft integration and a capable free option. Ranked #1 of 214 in Note-Taking Apps by our editors (9.3/10); pricing: Free plan; best for microsoft-focused users and collaborative teams.
At a glance
- Editor score9.3 / 10
- PricingFree plan
- Best forMicrosoft-focused users and collaborative teams
- Free planYes
- Paid from$99.99/yr
- Offline accessYes
- Facts checked21 Sep 2026
Where it wins
- Supports text, handwriting, drawings, media, OCR, and voice transcription
- Offline editing, real-time co-authoring, and permission-based notebook sharing
- Integrates with Outlook, Teams, OneDrive, SharePoint, and Office apps
Where it doesn't
- Copilot and desktop features depend on eligible Microsoft 365 subscriptions
- Notebook storage is limited to 2 GB when saved in OneDrive or SharePoint
- The broad feature set may feel more structured than a lightweight notes app
Our verdict on Microsoft OneNote
Microsoft OneNote is a digital note-taking application for individuals, students, teachers, and teams. Its notebook, section, and page structure supports typed text, handwriting, drawings, images, links, lists, audio, and video. Notes can be searched and tagged, then shared with view or edit permissions. OneNote is available through free standalone apps on Windows, macOS, the web, iOS, and Android, making it suitable for people who want one note system across devices and for teams that need shared notebooks.
The main strength is breadth. OneNote supports offline note viewing and editing with later synchronization, real-time co-authoring, optical character recognition for text in images, and voice transcription. Copilot can assist with drafting, ideation, list creation, and organization. Microsoft 365 subscriptions extend the package: Personal costs $9.99 per user per month or $99.99 per user per year and includes desktop OneNote apps with Copilot and 1 TB of secure cloud storage. Family costs $12.99 per month for 1 to 6 people, with up to 6 TB of secure cloud storage and OneNote included. Premium costs $19.99 per month and adds Advanced Copilot and Agentic AI features. The published plans also show a 1-month free trial for Personal.
Integration is a clear fit for Microsoft-centered workflows. OneNote works with Outlook, Teams, OneDrive, SharePoint, and Microsoft Office applications, while notebooks can be stored in OneDrive or SharePoint. The free Microsoft-account cloud-storage allowance is 5 GB shared across OneDrive, Outlook.com attachments, and Microsoft 365 apps, and OneNote notebooks saved in OneDrive or SharePoint are limited to 2 GB per notebook. Choose OneNote if you need flexible media capture, offline access, collaboration, or Microsoft ecosystem connections. A narrower notes app may suit users who prefer a simpler structure and fewer subscription-dependent capabilities.
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Microsoft OneNote pricing
All 4 Microsoft OneNote plans and prices →
Microsoft OneNote fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $99.99/yr |
| Offline access | Yes |
| Supported platforms | web, windows, macos, ios, android |
| Note sharing | Yes |
| Real-time collaboration | Yes |
| Storage limit | 5 GB |
| Integrations | OneDrive, SharePoint, Microsoft Graph, Zapier, Salesforce, Trello, Basecamp, Wufoo, Twitter, Feedly |
| Deployment | Cloud, Desktop, Mobile |
| Platforms | Web, Windows, macOS, iOS, Android |
| Support | Docs |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 10 integrations: OneDrive, SharePoint, Microsoft Graph, Zapier, Salesforce, Trello … See all → |
| Pricing | Free plan (source) |
| Website | microsoft.com |
| Facts checked | 21 Sep 2026 |
Microsoft OneNote integrations
Microsoft OneNote lists 10 integrations on its own site.
- OneDrive
- SharePoint
- Microsoft Graph
- Zapier
- Salesforce
- Trello
- Basecamp
- Wufoo
- Feedly
See all Microsoft OneNote integrations →
Alternatives to Microsoft OneNote
- NotionA flexible workspace for teams that want notes and knowledge bases alongside databases and collaboration.9.2
- EvernoteA broad note-taking workspace for organizing information, tasks, calendars, and documents.9.0
- GoodnotesA broad note-taking app for handwriting, PDFs, collaboration, and AI across five platforms.8.8
See all Microsoft OneNote alternatives →
Microsoft OneNote vs the competition
- Microsoft OneNote vs Notion
- Microsoft OneNote vs Evernote
- Microsoft OneNote vs Goodnotes
- Microsoft OneNote vs Notability
- Microsoft OneNote vs Joplin
- Microsoft OneNote vs Zoho Notebook
Compare Microsoft OneNote with any tool side by side →
Also Ranked In
Microsoft OneNote is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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