Microsoft OneNote vs Notion

Microsoft OneNote9.3Visit Notion9.2Visit

Higher score Microsoft OneNote #1 in Note-Taking Apps 9.3/10 Free plan Free plan✓ 3 of 3 features Visit site

vs

Notion #2 in Note-Taking Apps 9.2/10 Free plan Free plan✓ 3 of 3 features Visit Notion

• Microsoft OneNote fits best

  Microsoft-focused users and collaborative teams

• Notion fits best

  Collaborative notes and knowledge bases

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Side by side

Feature	Microsoft OneNote 9.3/10 Visit ↗	Notion 9.2/10 Visit ↗
At a glance
Editor score	9.3	9.2
Ranking	#1 in Note-Taking Apps	#2 in Note-Taking Apps
Best for	Microsoft-focused users and collaborative teams	Collaborative notes and knowledge bases
Pricing model	Free plan + paid	Free plan + paid
Starting price	$99.99/yr	$10/user/mo
Free plan	✓	✓
Free trial	—	—
Deployment	Cloud, Desktop, Mobile	Cloud, Desktop, Mobile, Browser extension
Platforms	Web, Windows, macOS, iOS, Android	Web, Windows, macOS, iOS, Android, Chrome extension
Support	Docs	Email, Docs
Integrations	10 integrations	6 integrations
Built for	Solo, Small business, Mid-market, Enterprise	Solo, Small business, Mid-market, Enterprise
Features Microsoft OneNote 3/3 · Notion 3/3
Offline access	✓	✓
Note sharing	✓	✓
Real-time collaboration	✓	✓
Specs
Supported platforms	web, windows, macos, ios, android	web, windows, macos, ios, android, chrome_extension
Storage limit	5 GB	Not checked yet
Integrations	OneDrive, SharePoint, Microsoft Graph, Zapier, Salesforce, Trello, Basecamp, Wufoo, Twitter, Feedly	Slack, Google Drive, Figma, GitHub, Zoom, Microsoft Teams
Our review
Pros	Supports text, handwriting, drawings, media, OCR, and voice transcription Offline editing, real-time co-authoring, and permission-based notebook sharing Integrates with Outlook, Teams, OneDrive, SharePoint, and Office apps	Combines rich-text notes, linked pages, wikis, and databases with multiple views. Supports real-time collaboration, page sharing, and offline editing in supported apps. Connects with Slack, Google Drive, Figma, GitHub, Zoom, and Microsoft Teams.
Cons	Copilot and desktop features depend on eligible Microsoft 365 subscriptions Notebook storage is limited to 2 GB when saved in OneDrive or SharePoint The broad feature set may feel more structured than a lightweight notes app	Unlimited pages and blocks, file uploads, and page history require a paid Plus plan. Offline reading and editing are limited to supported apps. Its broad mix of notes, databases, and workspace tools may be more than a notes-only need.
Our verdict	Microsoft OneNote is a digital note-taking application for individuals, students, teachers, and teams. Its notebook, section, and page structure supports typed text, handwriting, drawings, images, links, lists, audio, and video. Notes can… Read the review →	Notion brings notes, documents, wikis, databases, and project pages into a shared workspace. Individuals can organize information in linked pages, while teams can share pages and edit together in real time. Its block-based editor and… Read the review →

Strengths and trade-offs

• Microsoft OneNote — where it wins

  • Supports text, handwriting, drawings, media, OCR, and voice transcription
  • Offline editing, real-time co-authoring, and permission-based notebook sharing
  • Integrates with Outlook, Teams, OneDrive, SharePoint, and Office apps

  Where it doesn't

  • Copilot and desktop features depend on eligible Microsoft 365 subscriptions
  • Notebook storage is limited to 2 GB when saved in OneDrive or SharePoint
  • The broad feature set may feel more structured than a lightweight notes app

• Notion — where it wins

  • Combines rich-text notes, linked pages, wikis, and databases with multiple views.
  • Supports real-time collaboration, page sharing, and offline editing in supported apps.
  • Connects with Slack, Google Drive, Figma, GitHub, Zoom, and Microsoft Teams.

  Where it doesn't

  • Unlimited pages and blocks, file uploads, and page history require a paid Plus plan.
  • Offline reading and editing are limited to supported apps.
  • Its broad mix of notes, databases, and workspace tools may be more than a notes-only need.

• Microsoft OneNote9.3/10 · Free plan

  A broad, collaborative note system with strong Microsoft integration and a capable free option.

  Visit siteFull verdict →
• Notion9.2/10 · Free plan

  A flexible workspace for teams that want notes and knowledge bases alongside databases and collaboration.

  Visit NotionFull verdict →