Hyland OnBase
Hyland OnBase: A broad enterprise platform for managing documents, cases, workflows and retention. Ranked #4 of 65 in Document Management Software by our editors (8.9/10); pricing: Pricing on request; best for large organizations needing case management.
At a glance
- Editor score8.9 / 10
- PricingPricing on request
- Best forLarge organizations needing case management
- Access control levelGranular
- Founded1991 · Westlake, Ohio, USA
- Facts checked21 Sep 2026
Where it wins
- Combines capture, OCR, classification, workflows and case management
- Granular security, audit trails and records lifecycle management
- Supports web, mobile, API and self-hosted access options
Where it doesn't
- Pricing requires contacting sales
- Its enterprise scope may exceed smaller teams’ needs
- Deployment options require careful evaluation across cloud and on-premises
Our verdict on Hyland OnBase
Hyland OnBase is an enterprise content management product for organizations that need to capture, organize, govern and process business documents and related content. It is suited to large organizations and departmental deployments that need document workflows, case management, records retention, compliance controls and reporting in one system. The platform supports web, iOS, Android, API and self-hosted access, with integrations for Salesforce, SAP, Workday, Microsoft Office, Outlook and Infor.
Its strongest fit is document and case governance. OnBase combines multichannel capture, automatic classification, OCR and extracted-text indexing with configurable workflow routing, document version control and collaboration. Case management brings documents, tasks, approvals and compliance activities together, while records retention and lifecycle management support ongoing control. Audit trails, dashboards and reporting add visibility, and granular folder and document-type permissions support controlled access.
Commercial planning follows a contact-sales model, so organizations should evaluate pricing and deployment requirements directly with Hyland. OnBase is documented across cloud and on-premises deployment materials, giving larger teams options for fitting the system to their operating environment. It is a strong choice for organizations that need broad content, process and case capabilities with mobile access; smaller teams seeking a lightweight document repository or straightforward self-service purchase may find its enterprise scope less suitable.
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Hyland OnBase pricing
Hyland OnBase fact sheet
| Free plan | Not verified |
|---|---|
| Paid from | Not verified |
| Version history | Yes |
| Access control level | Granular |
| OCR | Yes |
| Audit logs | Yes |
| Storage limit | Not verified |
| Mobile apps | Ios_android |
| Deployment | Cloud, Self-hosted, Mobile |
| Platforms | Web, iOS, Android |
| Support | Phone, Community, Docs |
| Built for | Enterprise (editorial estimate) |
| Integrations | 3 integrations: Epic, Salesforce, Encompass See all → |
| Pricing | Pricing on request |
| Website | hyland.com |
| Facts checked | 21 Sep 2026 |
Hyland OnBase integrations
Hyland OnBase lists 3 integrations on its own site.
- Epic
- Salesforce
- Encompass
See all Hyland OnBase integrations →
Alternatives to Hyland OnBase
- Microsoft SharePointA Microsoft-integrated document management platform with granular control and workflow automation.9.3
- BoxA wide cloud content workspace for teams that need storage, workflows, and administration.9.1
- OpenText Documentum Content ManagementA governed repository for large enterprises managing complex, regulated content.9.0
See all Hyland OnBase alternatives →
Hyland OnBase vs the competition
- Hyland OnBase vs Microsoft SharePoint
- Hyland OnBase vs Box
- Hyland OnBase vs OpenText Documentum Content Management
- Hyland OnBase vs IBM FileNet Content Manager
- Hyland OnBase vs OpenText Core Content Management
- Hyland OnBase vs Oracle WebCenter Content
Compare Hyland OnBase with any tool side by side →
Also Ranked In
Hyland OnBase is ranked in 9 of our directories; the 6 strongest besides Document Management Software.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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