Microsoft SharePoint vs Hyland OnBase

Microsoft SharePoint9.3Visit Hyland OnBase8.9Visit

Higher score Microsoft SharePoint #1 in Document Management Software 9.3/10 Paid ✓ 3 of 3 features Visit SharePoint

vs

Hyland OnBase #4 in Document Management Software 8.9/10 Pricing on request ✓ 3 of 3 features Visit Hyland

• Microsoft SharePoint fits best

  Microsoft-centric organizations

• Hyland OnBase fits best

  Large organizations needing case management

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Side by side

Feature	Microsoft SharePoint 9.3/10 Visit ↗	Hyland OnBase 8.9/10 Visit ↗
At a glance
Editor score	9.3	8.9
Ranking	#1 in Document Management Software	#4 in Document Management Software
Best for	Microsoft-centric organizations	Large organizations needing case management
Pricing model	Paid	Paid
Starting price	—	Pricing on request
Free plan	—	Not checked yet
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Self-hosted, Mobile
Platforms	Web, iOS, Android	Web, iOS, Android
Support	Phone, Docs	Phone, Community, Docs
Integrations	6 integrations	3 integrations
Built for	Small business, Mid-market, Enterprise	Enterprise
Features Microsoft SharePoint 3/3 · Hyland OnBase 3/3
Version history	✓	✓
OCR	✓	✓
Audit logs	✓	✓
Specs
Access control level	Granular	Granular
Storage limit	Not checked yet	Not checked yet
Mobile apps	Ios_android	Ios_android
Our review
Pros	Granular permissions across sites, libraries, folders, and items Version history, OCR, search, and audit logging support controlled document work Connects with Teams, OneDrive, Office apps, Power Automate, and Copilot	Combines capture, OCR, classification, workflows and case management Granular security, audit trails and records lifecycle management Supports web, mobile, API and self-hosted access options
Cons	No free plan is available The listed Business Basic pricing uses annual billing Its strongest ecosystem fit is Microsoft-centric	Pricing requires contacting sales Its enterprise scope may exceed smaller teams’ needs Deployment options require careful evaluation across cloud and on-premises
Our verdict	Microsoft SharePoint combines document management, collaboration, intranet publishing, and workflow automation in a web-based platform for organizations. It provides document libraries, file storage, sharing, search, permissions, version… Read the review →	Hyland OnBase is an enterprise content management product for organizations that need to capture, organize, govern and process business documents and related content. It is suited to large organizations and departmental deployments that… Read the review →

Strengths and trade-offs

• Microsoft SharePoint — where it wins

  • Granular permissions across sites, libraries, folders, and items
  • Version history, OCR, search, and audit logging support controlled document work
  • Connects with Teams, OneDrive, Office apps, Power Automate, and Copilot

  Where it doesn't

  • No free plan is available
  • The listed Business Basic pricing uses annual billing
  • Its strongest ecosystem fit is Microsoft-centric

• Hyland OnBase — where it wins

  • Combines capture, OCR, classification, workflows and case management
  • Granular security, audit trails and records lifecycle management
  • Supports web, mobile, API and self-hosted access options

  Where it doesn't

  • Pricing requires contacting sales
  • Its enterprise scope may exceed smaller teams’ needs
  • Deployment options require careful evaluation across cloud and on-premises

• Microsoft SharePoint9.3/10 · Paid

  A Microsoft-integrated document management platform with granular control and workflow automation.

  Visit SharePointFull verdict →
• Hyland OnBase8.9/10 · Pricing on request

  A broad enterprise platform for managing documents, cases, workflows and retention.

  Visit HylandFull verdict →