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Head-to-head · Document Management Software

Box vs Hyland OnBase

  • Updated Oct 2026
  • Both researched from official sources
  • 4 checks side by side
Higher score Box #2 in Document Management Software 9.1/10 Free plan Free plan✓ 0 of 3 features Visit Box
Hyland OnBase #4 in Document Management Software 8.9/10 Pricing on request ✓ 3 of 3 features Visit Hyland

Box leads on 0 checks, Hyland OnBase on 0, and 4 are even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreBox · 9.1/10
  • Free planonly Box
  • Most featuresHyland OnBase · 3 of 3

Box scores higher on our rubric for document management software: 9.1 against 8.9 out of 10; our editors rank them #2 and #4.

Box is the better fit for businesses wanting broad cloud collaboration. Hyland OnBase is the better fit for large organizations needing case management.

  • Box fits best

    Businesses wanting broad cloud collaboration

  • Hyland OnBase fits best

    Large organizations needing case management

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Box 9.1/10 Visit ↗ Hyland OnBase 8.9/10 Visit ↗
At a glance
Editor score 9.1 8.9
Ranking #2 in Document Management Software #4 in Document Management Software
Best for Businesses wanting broad cloud collaboration Large organizations needing case management
Pricing model Free plan + paid Paid
Starting price — Pricing on request
Free plan ✓ (best) Not checked yet
Free trial — —
Deployment Cloud, Desktop, Mobile Cloud, Self-hosted, Mobile
Platforms Web, Windows, macOS, iOS, Android Web, iOS, Android
Support Live chat, Phone, Tickets, Community, Docs Phone, Community, Docs
Integrations 1,500+ integrations 3 integrations
Built for Solo, Small business, Mid-market, Enterprise Enterprise
Features Box 0/3 · Hyland OnBase 3/3
Version history Not checked yet ✓ (best)
OCR Not checked yet ✓ (best)
Audit logs Not checked yet ✓ (best)
Specs
Access control level Not checked yet Granular
Storage limit 100 GB Not checked yet
Mobile apps Not checked yet Ios_android
Our review
Pros
  • Web, desktop, mobile, and API access across major platforms
  • Version restoration, e-signatures, workflows, and AI in one service
  • 1,500+ integrations on Business and Business Plus plans
  • Combines capture, OCR, classification, workflows and case management
  • Granular security, audit trails and records lifecycle management
  • Supports web, mobile, API and self-hosted access options
Cons
  • Individual limits uploads to 250 MB and one file version
  • Business Starter limits uploads to 2 GB
  • Advanced administration is reserved for higher-tier plans
  • Pricing requires contacting sales
  • Its enterprise scope may exceed smaller teams’ needs
  • Deployment options require careful evaluation across cloud and on-premises
Our verdict

Box is a cloud content management and file-storage service for individuals, teams, and enterprises. It combines file storage, sharing, collaboration, version history, e-signatures, workflow automation, administration, and integrations.…

Read the review →

Hyland OnBase is an enterprise content management product for organizations that need to capture, organize, govern and process business documents and related content. It is suited to large organizations and departmental deployments that…

Read the review →
  1. BoxDocument Management Software 9.1Free plan
  2. Hyland OnBaseDocument Management Software 8.9Pricing on request

Strengths and trade-offs

  • Box — where it wins

    • Web, desktop, mobile, and API access across major platforms
    • Version restoration, e-signatures, workflows, and AI in one service
    • 1,500+ integrations on Business and Business Plus plans

    Where it doesn't

    • Individual limits uploads to 250 MB and one file version
    • Business Starter limits uploads to 2 GB
    • Advanced administration is reserved for higher-tier plans

  • Hyland OnBase — where it wins

    • Combines capture, OCR, classification, workflows and case management
    • Granular security, audit trails and records lifecycle management
    • Supports web, mobile, API and self-hosted access options

    Where it doesn't

    • Pricing requires contacting sales
    • Its enterprise scope may exceed smaller teams’ needs
    • Deployment options require careful evaluation across cloud and on-premises
  • Box9.1/10 · Free plan

    A wide cloud content workspace for teams that need storage, workflows, and administration.

    Visit BoxFull verdict →
  • Hyland OnBase8.9/10 · Pricing on request

    A broad enterprise platform for managing documents, cases, workflows and retention.

    Visit HylandFull verdict →

More comparisons

All document management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update