ChurchTools
ChurchTools: A broad ChMS for churches that need operations, communication, finance, and integrations. Ranked #8 of 38 in Church Management Software by our editors (8.6/10); pricing: 30-day trial; best for growing churches needing deep operations and integrations.
At a glance
- Editor score8.6 / 10
- Pricing30-day trial
- Best forGrowing churches needing deep operations and integrations
- Free planNo
- Paid from$39/mo
- Child check-inYes
- Founded2016 · Karlsruhe, Germany
- Facts checked21 Sep 2026
Where it wins
- Combines member records, groups, worship, finance, check-in, and communication
- REST API offers more than 800 endpoints, plus multiple third-party integrations
- Web, iOS, and Android access includes mobile check-in and church workflows
Where it doesn't
- Package XS supports 100 people and has no additional campuses
- SMS messaging requires CM Telecom and incurs provider charges
- Feature and capacity limits vary substantially across six paid packages
Our verdict on ChurchTools
ChurchTools is a web-based church management platform for Protestant and Catholic parishes, Free Churches, Christian ministries, and congregations of different sizes. It brings together people records, group management, calendars, event and worship planning, volunteer coordination, check-in, communication, wiki content, accounting, donations, and finance administration. A companion app extends access to groups, events, assignments, chat, posts, and check-in across iOS and Android. It is suited to churches that want administrative and ministry workflows in one system.
Pricing scales across six monthly packages. Package XS costs $39 and covers 100 people, 10 resources, 20 rosters, and one Sync connection, with no additional campuses. Package S costs $59 for 200 people, 15 resources, 30 rosters, and one Sync connection. Package M costs $99 for 500 people, two campuses, 25 resources, 50 rosters, and two Sync connections. Packages L, XL, and XXL cost $159, $249, and $399 per month, respectively, expanding capacity to 1,000, 2,500, and unlimited people. The higher tiers also add campuses, resources, rosters, and Sync connections. A 30-day free trial is available.
ChurchTools is a strong fit when a congregation needs breadth and connections across its existing tools. Integrations include CCLI SongSelect, SongBeamer, OpenSong, ProPresenter, Mailchimp, CleverReach, Mailjet, Nextcloud, LimeSurvey, and others. Its REST API has more than 800 endpoints, supporting deeper integration work. The platform is hosted in Germany and offered in multiple languages. Churches with more than 100 people may need to move beyond the entry package, while SMS requires CM Telecom and provider charges. Smaller congregations seeking a narrower, simpler system may prefer fewer administrative layers.
Your product? Our editors can test ChurchTools in depth and publish a review, labelled as paid · from $149/mo →
ChurchTools pricing
All 6 ChurchTools plans and prices →
ChurchTools fact sheet
| Free plan | No |
|---|---|
| Paid from | $39/mo |
| Member limit | 100 members |
| Group management | Yes |
| Event registration | Yes |
| Child check-in | Yes |
| SMS messaging | Yes |
| Mobile app | Vendor |
| Volunteer scheduling | Yes |
| Free trial | 30 days |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR |
| Support | Email, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 12 integrations: ALPHA Bookstore, CCLI SongSelect, SongBeamer, OpenSong, ProPresenter, CM Telecom … See all → |
| Pricing | 30-day trial (source) |
| Website | church.tools |
| Facts checked | 21 Sep 2026 |
ChurchTools integrations
ChurchTools lists 12 integrations on its own site.
- ALPHA Bookstore
- CCLI SongSelect
- SongBeamer
- OpenSong
- ProPresenter
- CM Telecom
- OPTIGEM
- Nextcloud
- MailChimp
- CleverReach
- MailJet
- LimeSurvey
See all ChurchTools integrations →
Alternatives to ChurchTools
- Planning CenterA modular church suite covering people, groups, events, giving, services, and check-in.9.4
- ChurchRaiseA broad, free web platform covering church administration, communication, giving, and events.9.3
- Rock RMSA broad, extensible church platform for organizations prepared to manage hosting.9.2
See all ChurchTools alternatives →
ChurchTools vs the competition
- ChurchTools vs Planning Center
- ChurchTools vs ChurchRaise
- ChurchTools vs Rock RMS
- ChurchTools vs ChurchTrac
- ChurchTools vs ChMeetings
- ChurchTools vs ChurchSuite
Compare ChurchTools with any tool side by side →
Also Ranked In
ChurchTools is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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