Capture Expense
Capture Expense: A broad expense platform for teams routing reimbursements through payroll or bank integrations. Ranked #19 of 36 in Expense Reimbursement Software by our editors (7.2/10); pricing: Pricing on request · 14-day trial; best for teams needing payroll or bank reimbursement.
At a glance
- Editor score7.2 / 10
- PricingPricing on request · 14-day trial
- Best forTeams needing payroll or bank reimbursement
- Free planNo
- Approval levelsCustom
- Facts checked20 Sep 2026
Where it wins
- Reimburses through payroll or bank integrations
- Supports receipt, mileage and multi-stage approval workflows
- Works across web, desktop, mobile and API platforms
Where it doesn't
- Business and Enterprise pricing is custom
- No self-serve free plan is available
- Advanced controls such as SSO and ERP integration are Enterprise features
Our verdict on Capture Expense
Capture Expense is a cloud-based expense management platform for organisations handling employee expenses, reimbursements, mileage and corporate card transactions. It combines receipt capture, mileage claims, configurable expense policies, approval workflows, card reconciliation, reporting and analytics in one system. Mobile apps support submitting, reviewing and approving expenses, while the platform also covers web, Windows, macOS and API access. It is suited to teams that need reimbursement through payroll or bank integrations and want accounting, payroll or HR connections around their expense process.
Pricing is structured around a 14-day Free Trial, Business and Enterprise plans. The Free Trial includes a mileage calculator, receipt inbox, receipt scanning and no credit card requirement. Business adds advanced approval, multi-currency and smart scanning alongside the core receipt and mileage tools. Enterprise includes everything in Business, plus single sign-on, ERP integration, a dedicated account manager, open banking and advanced reporting. Business and Enterprise pricing is tailored, so teams should expect a contact-sales process rather than a published self-serve price. There is no free plan beyond the trial.
Its ecosystem coverage is a major consideration for finance and operations teams. Capture Expense lists integrations with Xero, QuickBooks, Sage, SAP, Oracle, Microsoft Dynamics 365, Salesforce, FinancialForce, Epicor, Tripcatcher, WhatsApp, Slack and Microsoft Teams. The product also includes accounting, payroll and HR integrations, custom spending limits, multi-stage approvals and AI-powered expense and reporting tools. Choose it when reimbursement routing, platform breadth and configurable controls matter more than a simple standalone claim form. Teams seeking a free product or transparent published pricing should look elsewhere.
Your product? Our editors can test Capture Expense in depth and publish a review, labelled as paid · from $149/mo →
Capture Expense pricing
All 3 Capture Expense plans and prices →
Capture Expense fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Approval levels | Custom |
| Receipt capture | Yes |
| Mileage reimbursement | Yes |
| Per diem support | Not verified |
| Payout methods | Both |
| Mobile platforms | Both |
| Free trial | 14 days · no card needed |
| Deployment | Cloud, Mobile, Browser extension |
| Platforms | Web, Windows, macOS, iOS, Android |
| Compliance & security | GDPR |
| Support | Email, Phone |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 50+ integrations: Xero, QuickBooks, Sage, SAP, Oracle, Microsoft Dynamics 365 … See all → |
| Pricing | Pricing on request · 14-day trial (source) |
| Website | captureexpense.com |
| Facts checked | 20 Sep 2026 |
Capture Expense integrations
Capture Expense lists 50+ integrations on its own site — the 13 named here are the ones its pages call out.
- Xero
- QuickBooks
- Sage
- SAP
- Oracle
- Microsoft Dynamics 365
- Salesforce
- FinancialForce
- Epicor
- Tripcatcher
- Slack
- Microsoft Teams
See all Capture Expense integrations →
Alternatives to Capture Expense
- Zoho ExpenseA feature-rich reimbursement platform with a free plan and custom approval workflows.9.4
- ExpensifyFlexible expense collection and reimbursement with free access and paid team controls.9.2
- Sage Expense ManagementBroad expense controls for mature teams, with paid plans and enterprise options.9.0
See all Capture Expense alternatives →
Used Capture Expense? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Capture Expense for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Capture Expense is listed in our Expense Reimbursement Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/capture-expense/"><img src="https://www.itechguides.com/best/badge/capture-expense.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update