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Capture Expense review

#19 of 36 in Expense Reimbursement Software

A broad expense platform for teams routing reimbursements through payroll or bank integrations.

7.2/10Editor score
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Capture Expense7.2 Try Capture Expense

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Capture Expense is a cloud-based expense management platform for organisations handling employee expenses, reimbursements, mileage and corporate card transactions. It combines receipt capture, mileage claims, configurable expense policies, approval workflows, card reconciliation, reporting and analytics in one system. Mobile apps support submitting, reviewing and approving expenses, while the platform also covers web, Windows, macOS and API access. It is suited to teams that need reimbursement through payroll or bank integrations and want accounting, payroll or HR connections around their expense process.

Pricing is structured around a 14-day Free Trial, Business and Enterprise plans. The Free Trial includes a mileage calculator, receipt inbox, receipt scanning and no credit card requirement. Business adds advanced approval, multi-currency and smart scanning alongside the core receipt and mileage tools. Enterprise includes everything in Business, plus single sign-on, ERP integration, a dedicated account manager, open banking and advanced reporting. Business and Enterprise pricing is tailored, so teams should expect a contact-sales process rather than a published self-serve price. There is no free plan beyond the trial.

Its ecosystem coverage is a major consideration for finance and operations teams. Capture Expense lists integrations with Xero, QuickBooks, Sage, SAP, Oracle, Microsoft Dynamics 365, Salesforce, FinancialForce, Epicor, Tripcatcher, WhatsApp, Slack and Microsoft Teams. The product also includes accounting, payroll and HR integrations, custom spending limits, multi-stage approvals and AI-powered expense and reporting tools. Choose it when reimbursement routing, platform breadth and configurable controls matter more than a simple standalone claim form. Teams seeking a free product or transparent published pricing should look elsewhere.

Capture Expense pros and cons

  • Where it wins
    • Reimburses through payroll or bank integrations
    • Supports receipt, mileage and multi-stage approval workflows
    • Works across web, desktop, mobile and API platforms
  • Where it doesn't
    • Business and Enterprise pricing is custom
    • No self-serve free plan is available
    • Advanced controls such as SSO and ERP integration are Enterprise features

Capture Expense fact sheet, pricing and score →

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