Workflowy vs OmniOutliner

Workflowy8.4Visit OmniOutliner6.8Visit

Higher score Workflowy #2 in Outlining Software 8.4/10 Free plan · paid from $6.99/mo (annual) · 7-day trial Free plan✓ 0 of 3 features Visit Workflowy

vs

OmniOutliner #7 in Outlining Software 6.8/10 From $24.99 · 14-day trial ✓ 0 of 3 features Visit OmniOutliner

• Workflowy fits best

  Flexible everyday outlining across devices

• OmniOutliner fits best

  Advanced Mac and iPad outlining

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Side by side

Feature	Workflowy 8.4/10 Visit ↗	OmniOutliner 6.8/10 Visit ↗
At a glance
Editor score	8.4	6.8
Ranking	#2 in Outlining Software	#7 in Outlining Software
Best for	Flexible everyday outlining across devices	Advanced Mac and iPad outlining
Pricing model	Free plan + paid	Paid
Starting price	Not published	Not published
Free plan	✓ (best)	—
Free trial	—	—
Free trial length	7 days	14 days
Deployment	Cloud, Desktop, Mobile, Browser extension	Desktop, Mobile
Platforms	Web, Windows, macOS, Linux, iOS, Android, Chrome extension	macOS, iOS
Support	Email, Community, Docs	Email, Phone, Docs
Integrations	6 integrations	3 integrations
Built for	Solo, Small business, Mid-market	Solo, Small business, Mid-market
Features Workflowy 0/3 · OmniOutliner 0/3
Real-time collaboration	Not published	Not published
Markdown support	Not published	Not published
Templates	Not published	Not published
Specs
Mobile apps	Not published	Not published
Desktop apps	Not published	Not published
Export formats	Not published	CSV, HTML, Dynamic HTML, OPML, plain text, RTF, DOCX, PPTX, XLSX
Import formats	Not published	Not published
Our review
Pros	Nested outlining with search, tags, filters, and mirrors Node-level sharing, comments, mentions, and templates Web, desktop, mobile, extension, and API access	Unlimited hierarchical levels with focus, filters, and saved views Columns, attachments, templates, and extensive export formats One-time Essentials and Pro licenses with iCloud Drive sync
Cons	Basic limits users to 100 nodes per month Basic includes 100mb of file uploads Monthly Pro costs more than annual-billed Pro	Available only across Apple platforms Pro features require $99.99 or an annual subscription Advanced outlining controls may exceed simple note-taking needs
Our verdict	Workflowy is a note-taking and outlining application built around a single nested document. It suits individuals and teams who want to organize notes, tasks, ideas, and plans as indented bullets while keeping related information searchable… Read the review →	OmniOutliner is a native outlining application for Mac, iPhone, iPad, and Apple Vision Pro. It is aimed at writers, students, attorneys, software developers, and other professionals who need more structure than a basic notes app provides.… Read the review →

Strengths and trade-offs

• Workflowy — where it wins

  • Nested outlining with search, tags, filters, and mirrors
  • Node-level sharing, comments, mentions, and templates
  • Web, desktop, mobile, extension, and API access

  Where it doesn't

  • Basic limits users to 100 nodes per month
  • Basic includes 100mb of file uploads
  • Monthly Pro costs more than annual-billed Pro

• OmniOutliner — where it wins

  • Unlimited hierarchical levels with focus, filters, and saved views
  • Columns, attachments, templates, and extensive export formats
  • One-time Essentials and Pro licenses with iCloud Drive sync

  Where it doesn't

  • Available only across Apple platforms
  • Pro features require $99.99 or an annual subscription
  • Advanced outlining controls may exceed simple note-taking needs

• Workflowy8.4/10 · Free plan · paid from $6.99/mo (annual) · 7-day trial

  A flexible outline for notes, tasks, and ideas across nearly every major platform.

  Visit WorkflowyFull verdict →
• OmniOutliner6.8/10 · From $24.99 · 14-day trial

  A deep Apple-only outliner with flexible structure, automation, and one-time pricing.

  Visit OmniOutlinerFull verdict →