When I Work vs Workforce.com

WIWhen I Work8.9Visit Workforce.com8.6Visit

Higher score WI When I Work #5 in Employee Scheduling Software 8.9/10 14-day trial Free trial✓ 6 of 6 features Visit When I Work

vs

Workforce.com #7 in Employee Scheduling Software 8.6/10 Pricing on request · 14-day trial Free trial✓ 6 of 6 features Visit Workforce.com

• When I Work fits best

  Low-cost scheduling with unlimited users

• Workforce.com fits best

  Enterprise workforce operations

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Side by side

Feature	WIWhen I Work 8.9/10 Visit ↗	Workforce.com 8.6/10 Visit ↗
At a glance
Editor score	8.9	8.6
Ranking	#5 in Employee Scheduling Software	#7 in Employee Scheduling Software
Best for	Low-cost scheduling with unlimited users	Enterprise workforce operations
Pricing model	Paid	Paid
Starting price	$2.50/user/mo	CA$12.80/user/mo
Free plan	—	—
Free trial	14 days	14 days
Free trial length	14 days · no card needed	14 days · no card needed
Deployment	Cloud, Mobile	Cloud, Mobile
Platforms	Web, iOS, Android	Web, iOS, Android
Support	Email, Live chat, Tickets, Docs	Email, Docs
Compliance	PCI DSS, SSO/SAML	SOC 2, GDPR, SSO/SAML, 2FA
Integrations	10 integrations	10 integrations
Built for	Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features When I Work 6/6 · Workforce.com 6/6
Auto-scheduling	✓	✓
Availability collection	✓	✓
Time-off management	✓	✓
Open-shift management	✓	✓
Shift swaps	✓	✓
Mobile apps	✓	✓
Specs
Employee limit	Not checked yet	Not checked yet
Our review
Pros	Essentials includes unlimited users at $2.50 per user per month Automatic scheduling uses availability and qualifications Supports time tracking, geofencing, swaps, and open shifts	Demand-based scheduling uses forecasts, qualifications, and availability Mobile self-service covers schedules, time off, communication, and workforce tasks Connects with payroll, HR, POS, accounting, and identity platforms
Cons	There is no free plan API key access, webhooks, and SAML/SSO require Premium Advanced scheduling and custom reporting require Pro	Plan pricing is quote-based and not published publicly The broad HR and payroll scope may exceed scheduling-only needs Licensed per user, which may require careful workforce planning
Our verdict	When I Work is workforce management software for hourly and shift-based teams, including restaurants, retail operations, healthcare organizations, hospitality companies, call centers, and other businesses with shift workers. It combines… Read the review →	Workforce.com is an all-in-one workforce management platform for businesses with hourly and shift-based employees. It brings together scheduling, demand forecasting, time and attendance, leave management, communications, HR, and payroll.… Read the review →

Strengths and trade-offs

• When I Work — where it wins

  • Essentials includes unlimited users at $2.50 per user per month
  • Automatic scheduling uses availability and qualifications
  • Supports time tracking, geofencing, swaps, and open shifts

  Where it doesn't

  • There is no free plan
  • API key access, webhooks, and SAML/SSO require Premium
  • Advanced scheduling and custom reporting require Pro

• Workforce.com — where it wins

  • Demand-based scheduling uses forecasts, qualifications, and availability
  • Mobile self-service covers schedules, time off, communication, and workforce tasks
  • Connects with payroll, HR, POS, accounting, and identity platforms

  Where it doesn't

  • Plan pricing is quote-based and not published publicly
  • The broad HR and payroll scope may exceed scheduling-only needs
  • Licensed per user, which may require careful workforce planning

• WIWhen I Work8.9/10 · 14-day trial

  A low-cost scheduling platform with unlimited users and broad shift-management tools.

  Visit When I WorkFull verdict →
• Workforce.com8.6/10 · Pricing on request · 14-day trial

  A broad workforce platform for enterprise teams managing complex hourly operations.

  Visit Workforce.comFull verdict →