When I Work vs Humanforce

WIWhen I Work8.9Visit Humanforce8.7Visit

Higher score WI When I Work #5 in Employee Scheduling Software 8.9/10 14-day trial Free trial✓ 6 of 6 features Visit When I Work

vs

Humanforce #6 in Employee Scheduling Software 8.7/10 Pricing on request ✓ 6 of 6 features Visit Humanforce

• When I Work fits best

  Low-cost scheduling with unlimited users

• Humanforce fits best

  Complex, compliance-focused workforce scheduling

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Side by side

Feature	WIWhen I Work 8.9/10 Visit ↗	Humanforce 8.7/10 Visit ↗
At a glance
Editor score	8.9	8.7
Ranking	#5 in Employee Scheduling Software	#6 in Employee Scheduling Software
Best for	Low-cost scheduling with unlimited users	Complex, compliance-focused workforce scheduling
Pricing model	Paid	Paid
Starting price	$2.50/user/mo	—
Free plan	—	—
Free trial	14 days	—
Deployment	Cloud, Mobile	Cloud, Mobile
Platforms	Web, iOS, Android	Web, iOS, Android
Support	Email, Live chat, Tickets, Docs	Docs · 24/7
Compliance	PCI DSS, SSO/SAML	SOC 2, ISO 27001, SSO/SAML, 2FA
Integrations	10 integrations	100+ integrations
Built for	Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features When I Work 6/6 · Humanforce 6/6
Auto-scheduling	✓	✓
Availability collection	✓	✓
Time-off management	✓	✓
Open-shift management	✓	✓
Shift swaps	✓	✓
Mobile apps	✓	✓
Specs
Employee limit	Not checked yet	Not checked yet
Our review
Pros	Essentials includes unlimited users at $2.50 per user per month Automatic scheduling uses availability and qualifications Supports time tracking, geofencing, swaps, and open shifts	AI scheduling matches demand, skills, availability, and compliance rules Tracks labour costs, budgets, overtime warnings, and profit margins Supports qualification matching, fatigue rules, bidding, swaps, and GPS clocking
Cons	There is no free plan API key access, webhooks, and SAML/SSO require Premium Advanced scheduling and custom reporting require Pro	Pricing is custom and requires contact with sales There is no free plan for smaller teams to start with Advanced configuration depends on organisational permissions and setup
Our verdict	When I Work is workforce management software for hourly and shift-based teams, including restaurants, retail operations, healthcare organizations, hospitality companies, call centers, and other businesses with shift workers. It combines… Read the review →	Humanforce is a workforce management and HCM platform for shift-based and frontline organisations. It is designed for teams that need more than basic rota creation, combining demand-based scheduling, labour forecasting, availability… Read the review →

Strengths and trade-offs

• When I Work — where it wins

  • Essentials includes unlimited users at $2.50 per user per month
  • Automatic scheduling uses availability and qualifications
  • Supports time tracking, geofencing, swaps, and open shifts

  Where it doesn't

  • There is no free plan
  • API key access, webhooks, and SAML/SSO require Premium
  • Advanced scheduling and custom reporting require Pro

• Humanforce — where it wins

  • AI scheduling matches demand, skills, availability, and compliance rules
  • Tracks labour costs, budgets, overtime warnings, and profit margins
  • Supports qualification matching, fatigue rules, bidding, swaps, and GPS clocking

  Where it doesn't

  • Pricing is custom and requires contact with sales
  • There is no free plan for smaller teams to start with
  • Advanced configuration depends on organisational permissions and setup

• WIWhen I Work8.9/10 · 14-day trial

  A low-cost scheduling platform with unlimited users and broad shift-management tools.

  Visit When I WorkFull verdict →
• Humanforce8.7/10 · Pricing on request

  A strong fit for complex scheduling, compliance, and labour-cost control.

  Visit HumanforceFull verdict →