Suggestions appear as you type. Use the up and down arrows to choose one and Enter to open it.

This page's audience our own tag's counts — open to see them
–Visits
–Page views
–Clicks to vendors
–Time on page
–Reading now
Clicks to vendors, by tool
  • –
Top countries
  • –
Devices
  • –

– · visits, page views and clicks counted by our own tag, which counts more than our checked analytics; every figure rounded down · how we count

Head-to-head · Employee Scheduling Software

Deputy vs When I Work

  • Updated Oct 2026
  • Both researched from official sources
  • 8 checks side by side
Higher score Deputy #1 in Employee Scheduling Software 9.4/10 31-day trial Free trial✓ 6 of 6 features Visit Deputy
When I Work #5 in Employee Scheduling Software 8.9/10 14-day trial Free trial✓ 6 of 6 features Visit When I Work

Deputy leads on 0 checks, When I Work on 1, and 7 are even. Who comes out ahead on the 8 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreDeputy · 9.4/10
  • Lowest starting priceWhen I Work · $2.50/user/mo
  • Free trialboth

Deputy scores higher on our rubric for employee scheduling software: 9.4 against 8.9 out of 10; our editors rank them #1 and #5.

When I Work is cheaper to start at $2.50/user/mo against $5/user/mo.

Deputy is the better fit for teams needing comprehensive scheduling and integrations. When I Work is the better fit for low-cost scheduling with unlimited users.

  • Deputy fits best

    Teams needing comprehensive scheduling and integrations

  • When I Work fits best

    Low-cost scheduling with unlimited users

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Deputy 9.4/10 Visit ↗ When I Work 8.9/10 Visit ↗
At a glance
Editor score 9.4 8.9
Ranking #1 in Employee Scheduling Software #5 in Employee Scheduling Software
Best for Teams needing comprehensive scheduling and integrations Low-cost scheduling with unlimited users
Pricing model Paid Paid
Starting price $5/user/mo $2.50/user/mo (best)
Free plan — —
Free trial 31 days 14 days
Free trial length 31 days · no card needed 14 days · no card needed
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Support Email, Live chat, Tickets, Docs · 24/7 Email, Live chat, Tickets, Docs
Compliance SOC 2, ISO 27001, PCI DSS, 2FA PCI DSS, SSO/SAML
Integrations 11 integrations 10 integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Deputy 6/6 · When I Work 6/6
Auto-scheduling ✓ ✓
Availability collection ✓ ✓
Time-off management ✓ ✓
Open-shift management ✓ ✓
Shift swaps ✓ ✓
Mobile apps ✓ ✓
Specs
Employee limit Not checked yet Not checked yet
Our review
Pros
  • AI auto-scheduling considers budget, breaks, training, and hours
  • Open shifts, replacements, swaps, leave, and availability in one system
  • Web, iOS, Android, API, and payroll, HR, accounting, and POS integrations
  • Essentials includes unlimited users at $2.50 per user per month
  • Automatic scheduling uses availability and qualifications
  • Supports time tracking, geofencing, swaps, and open shifts
Cons
  • No free plan is available
  • Advanced scheduling and auto-scheduling start with the Core plan
  • Pricing and availability may vary by country
  • There is no free plan
  • API key access, webhooks, and SAML/SSO require Premium
  • Advanced scheduling and custom reporting require Pro
Our verdict

Deputy is workforce management software for businesses with shift-based teams. It combines employee scheduling, availability and leave management, open-shift publishing, shift offers, replacement finding, shift swaps, time tracking,…

Read the review →

When I Work is workforce management software for hourly and shift-based teams, including restaurants, retail operations, healthcare organizations, hospitality companies, call centers, and other businesses with shift workers. It combines…

Read the review →
  1. DeputyEmployee Scheduling Software 9.431-day trial
  2. When I WorkEmployee Scheduling Software 8.914-day trial

Strengths and trade-offs

  • Deputy — where it wins

    • AI auto-scheduling considers budget, breaks, training, and hours
    • Open shifts, replacements, swaps, leave, and availability in one system
    • Web, iOS, Android, API, and payroll, HR, accounting, and POS integrations

    Where it doesn't

    • No free plan is available
    • Advanced scheduling and auto-scheduling start with the Core plan
    • Pricing and availability may vary by country

  • When I Work — where it wins

    • Essentials includes unlimited users at $2.50 per user per month
    • Automatic scheduling uses availability and qualifications
    • Supports time tracking, geofencing, swaps, and open shifts

    Where it doesn't

    • There is no free plan
    • API key access, webhooks, and SAML/SSO require Premium
    • Advanced scheduling and custom reporting require Pro
  • Deputy9.4/10 · 31-day trial

    A comprehensive scheduler for shift-based teams that need automation, compliance, and integrations.

    Visit DeputyFull verdict →
  • When I Work8.9/10 · 14-day trial

    A low-cost scheduling platform with unlimited users and broad shift-management tools.

    Visit When I WorkFull verdict →

More comparisons

All employee scheduling software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update