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Head-to-head · Employee Scheduling Software

Humanity Schedule vs When I Work

  • Updated Oct 2026
  • Both researched from official sources
  • 8 checks side by side
Higher score Humanity Schedule #4 in Employee Scheduling Software 9.1/10 30-day trial Free trial✓ 6 of 6 features Visit site
When I Work #5 in Employee Scheduling Software 8.9/10 14-day trial Free trial✓ 6 of 6 features Visit When I Work

Humanity Schedule leads on 0 checks, When I Work on 1, and 7 are even. Who comes out ahead on the 8 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreHumanity Schedule · 9.1/10
  • Lowest starting priceWhen I Work · $2.50/user/mo
  • Free trialboth

Humanity Schedule scores higher on our rubric for employee scheduling software: 9.1 against 8.9 out of 10; our editors rank them #4 and #5.

When I Work is cheaper to start at $2.50/user/mo against $2.75/user/mo.

Humanity Schedule is the better fit for large teams needing enterprise scheduling. When I Work is the better fit for low-cost scheduling with unlimited users.

  • Humanity Schedule fits best

    Large teams needing enterprise scheduling

  • When I Work fits best

    Low-cost scheduling with unlimited users

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Humanity Schedule 9.1/10 Visit ↗ When I Work 8.9/10 Visit ↗
At a glance
Editor score 9.1 8.9
Ranking #4 in Employee Scheduling Software #5 in Employee Scheduling Software
Best for Large teams needing enterprise scheduling Low-cost scheduling with unlimited users
Pricing model Paid Paid
Starting price $2.75/user/mo $2.50/user/mo (best)
Free plan — —
Free trial 30 days 14 days
Free trial length 30 days · no card needed 14 days · no card needed
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Support Email, Phone · 24/7 Email, Live chat, Tickets, Docs
Compliance SSO/SAML PCI DSS, SSO/SAML
Integrations 12 integrations 10 integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Humanity Schedule 6/6 · When I Work 6/6
Auto-scheduling ✓ ✓
Availability collection ✓ ✓
Time-off management ✓ ✓
Open-shift management ✓ ✓
Shift swaps ✓ ✓
Mobile apps ✓ ✓
Specs
Employee limit 250 employees Not checked yet
Our review
Pros
  • AI forecasting and automatic scheduling reduce manual planning
  • Open-shift filling, swaps, and mobile self-service support employees
  • Integrations span major payroll, ERP, HCM, and HR platforms
  • Essentials includes unlimited users at $2.50 per user per month
  • Automatic scheduling uses availability and qualifications
  • Supports time tracking, geofencing, swaps, and open shifts
Cons
  • There is no permanent free plan
  • Published starting prices use annual billing
  • Advanced budgeting, integrations, and optimization require higher tiers
  • There is no free plan
  • API key access, webhooks, and SAML/SSO require Premium
  • Advanced scheduling and custom reporting require Pro
Our verdict

Humanity Schedule is cloud-based employee scheduling software for hourly and shift-based workforces. Managers can build schedules, forecast demand, fill open shifts, manage availability and leave, monitor labor costs, and apply scheduling…

Read the review →

When I Work is workforce management software for hourly and shift-based teams, including restaurants, retail operations, healthcare organizations, hospitality companies, call centers, and other businesses with shift workers. It combines…

Read the review →
  1. Humanity ScheduleEmployee Scheduling Software 9.130-day trial
  2. When I WorkEmployee Scheduling Software 8.914-day trial

Strengths and trade-offs

  • Humanity Schedule — where it wins

    • AI forecasting and automatic scheduling reduce manual planning
    • Open-shift filling, swaps, and mobile self-service support employees
    • Integrations span major payroll, ERP, HCM, and HR platforms

    Where it doesn't

    • There is no permanent free plan
    • Published starting prices use annual billing
    • Advanced budgeting, integrations, and optimization require higher tiers

  • When I Work — where it wins

    • Essentials includes unlimited users at $2.50 per user per month
    • Automatic scheduling uses availability and qualifications
    • Supports time tracking, geofencing, swaps, and open shifts

    Where it doesn't

    • There is no free plan
    • API key access, webhooks, and SAML/SSO require Premium
    • Advanced scheduling and custom reporting require Pro
  • Humanity Schedule9.1/10 · 30-day trial

    A flexible scheduling platform for large, hourly workforces with enterprise controls.

    Visit siteFull verdict →
  • When I Work8.9/10 · 14-day trial

    A low-cost scheduling platform with unlimited users and broad shift-management tools.

    Visit When I WorkFull verdict →

More comparisons

All employee scheduling software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update