Trello vs Microsoft To Do

Trello9.0Visit Microsoft To Do8.2Visit

Higher score Trello #3 in Task Management Software 9.0/10 Free plan Free plan✓ 1 of 4 features Visit Trello

vs

Microsoft To Do #7 in Task Management Software 8.2/10 Free plan Free plan✓ 1 of 4 features Try Microsoft To Do

• Trello fits best

  Visual Kanban workflows and collaborative teams

• Microsoft To Do fits best

  Users wanting a simple free Microsoft task list

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Side by side

Feature	Trello 9.0/10 Visit ↗	Microsoft To Do 8.2/10 Visit ↗
At a glance
Editor score	9.0	8.2
Ranking	#3 in Task Management Software	#7 in Task Management Software
Best for	Visual Kanban workflows and collaborative teams	Users wanting a simple free Microsoft task list
Pricing model	Free plan + paid	Free
Starting price	$5/user/mo	Free plan
Free plan	✓	✓
Free trial	—	—
Deployment	Cloud, Desktop, Mobile	Cloud, Desktop, Mobile
Platforms	Web, Windows, macOS, iOS, Android	Web, Windows, macOS, iOS, Android
Support	Community, Docs	Docs
Integrations	200+ integrations	1 integrations
Built for	Solo, Small business, Mid-market, Enterprise	Solo, Small business
Features Trello 1/4 · Microsoft To Do 1/4
Task dependencies	Not checked yet	Not checked yet
Recurring tasks	Not checked yet	✓ (best)
Native time tracking	Not checked yet	Not checked yet
Guest access	✓ (best)	Not checked yet
Specs
Task views	Not checked yet	Not checked yet
Automation actions	Not checked yet	Not checked yet
Our review
Pros	Free plan supports up to 10 users with unlimited cards Automation, templates, Power-Ups, and a REST API extend workflows Premium adds Calendar, Timeline, Table, Dashboard, and Map views	Free for personal Microsoft accounts across major platforms My Day, recurring tasks, reminders, steps, notes, and attachments Connects with Outlook, Planner, Power Automate, and Microsoft Launcher
Cons	Free Workspaces are limited to 10 boards Advanced project views start with the Premium plan Enterprise pricing is listed with annual billing	Calendar support centers on Outlook rather than broad calendar synchronization Work and school access depends on supported Microsoft 365 or Exchange Online licensing Feature breadth is narrower than larger task-management suites
Our verdict	Trello is a visual work management tool for individuals and teams that organize projects through boards, lists, and cards. Task assignees, due dates, checklists, custom fields, templates, and no-code automation support workflows across… Read the review →	Microsoft To Do is a free task-management application for individuals, families, and work or school users who want a focused way to organize everyday work. Its core experience combines task lists with My Day daily planning, due dates,… Read the review →

Strengths and trade-offs

• Trello — where it wins

  • Free plan supports up to 10 users with unlimited cards
  • Automation, templates, Power-Ups, and a REST API extend workflows
  • Premium adds Calendar, Timeline, Table, Dashboard, and Map views

  Where it doesn't

  • Free Workspaces are limited to 10 boards
  • Advanced project views start with the Premium plan
  • Enterprise pricing is listed with annual billing

• Microsoft To Do — where it wins

  • Free for personal Microsoft accounts across major platforms
  • My Day, recurring tasks, reminders, steps, notes, and attachments
  • Connects with Outlook, Planner, Power Automate, and Microsoft Launcher

  Where it doesn't

  • Calendar support centers on Outlook rather than broad calendar synchronization
  • Work and school access depends on supported Microsoft 365 or Exchange Online licensing
  • Feature breadth is narrower than larger task-management suites

• Trello9.0/10 · Free plan

  A flexible Kanban workspace with automation, integrations, and multiple project views.

  Visit TrelloFull verdict →
• Microsoft To Do8.2/10 · Free plan

  A straightforward free task list with daily planning, reminders, sharing, and Outlook integration.

  Try Microsoft To DoFull verdict →