HHAeXchange vs CareVieo

HHAeXchange7.7Visit CareVieo6.7Visit

Higher score HHAeXchange #3 in Home Care Software 7.7/10 Free plan · pricing on request Free plan✓ 0 of 4 features Visit HHAeXchange

vs

CareVieo #7 in Home Care Software 6.7/10 Free plan · paid from $129/mo Free plan✓ 4 of 4 features Visit CareVieo

• HHAeXchange fits best

  Medicaid-focused agencies needing billing and EVV

• CareVieo fits best

  Small agencies wanting a free way to start

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Side by side

Feature	HHAeXchange 7.7/10 Visit ↗	CareVieo 6.7/10 Visit ↗
At a glance
Editor score	7.7	6.7
Ranking	#3 in Home Care Software	#7 in Home Care Software
Best for	Medicaid-focused agencies needing billing and EVV	Small agencies wanting a free way to start
Pricing model	Free plan + paid	Free plan + paid
Starting price	Not published	Not published
Free plan	✓	✓
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Mobile
Platforms	Web, iOS, Android	Web, iOS, Android
Support	Email, Phone, Tickets, Docs · 24/7	Email, Community
Compliance	SOC 2, HIPAA	2FA
Integrations	120+ integrations	4 integrations
Built for	Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features HHAeXchange 0/4 · CareVieo 4/4
Caregiver mobile app	Not published	✓ (best)
Visit verification	Not published	✓ (best)
Care plans & notes	Not published	✓ (best)
Billing & claims	Not published	✓ (best)
Specs
Scheduling features	Not published	Recurring shift templates; open-shift broadcasts; caregiver matching by availability, skills, distance and preferences; conflict and eligibility checks
Named integrations	Not published	Stripe; QuickBooks Online; Gusto; HHAeXchange
Our review
Pros	Combines recurring-shift scheduling, caregiver matching, and open-shift broadcasts EVV supports mobile GPS, telephony, and offline visit verification Medicaid claims, compliance, and clinical documentation work in one platform	Free plan includes scheduling, a caregiver roster and unlimited family portal access. Essentials combines EVV, care plans, billing and credential checklists. Mobile EVV and verified visits can feed timesheets and invoices.
Cons	Paid platform versions require a sales conversation for pricing Workflows center on Medicaid and home-care operations Scheduling centers on shifts and availability rather than route planning	EVV requirements vary by state and payer, so agencies must check their own requirements. The free plan is narrower than Essentials, which starts at $129 per month. Gusto integration is still completing partner certification, according to CareVieo.
Our verdict	HHAeXchange is a cloud-based homecare management platform for Medicaid and home and community-based services providers, payers, and caregivers. It runs across web, iOS, Android, and API environments, with cloud and mobile deployment.… Read the review →	CareVieo is a cloud home care operations platform for independent and growing agencies. It brings together client and caregiver records, recurring scheduling, open-shift broadcasts, visit verification, care plans, documentation, family… Read the review →

Strengths and trade-offs

• HHAeXchange — where it wins

  • Combines recurring-shift scheduling, caregiver matching, and open-shift broadcasts
  • EVV supports mobile GPS, telephony, and offline visit verification
  • Medicaid claims, compliance, and clinical documentation work in one platform

  Where it doesn't

  • Paid platform versions require a sales conversation for pricing
  • Workflows center on Medicaid and home-care operations
  • Scheduling centers on shifts and availability rather than route planning

• CareVieo — where it wins

  • Free plan includes scheduling, a caregiver roster and unlimited family portal access.
  • Essentials combines EVV, care plans, billing and credential checklists.
  • Mobile EVV and verified visits can feed timesheets and invoices.

  Where it doesn't

  • EVV requirements vary by state and payer, so agencies must check their own requirements.
  • The free plan is narrower than Essentials, which starts at $129 per month.
  • Gusto integration is still completing partner certification, according to CareVieo.

• HHAeXchange7.7/10 · Free plan · pricing on request

  A Medicaid-focused home-care platform combining scheduling, EVV, compliance, billing, and documentation.

  Visit HHAeXchangeFull verdict →
• CareVieo6.7/10 · Free plan · paid from $129/mo

  A free starting point for scheduling, with paid plans adding EVV and wider agency workflows.

  Visit CareVieoFull verdict →