Xota
Xota: A practical UK-focused system for coordinating recurring cleaning work and field teams. Ranked #4 of 34 in Cleaning Service Software by our editors (9.0/10); pricing: 90-day trial; best for UK cleaning firms needing structured field operations.
At a glance
- Editor score9.0 / 10
- Pricing90-day trial
- Best forUK cleaning firms needing structured field operations
- Free planNo
- Paid from£25/mo
- Recurring schedulingYes
- Facts checked20 Sep 2026
Where it wins
- Recurring schedules, drag-and-drop planning and absence tracking
- GPS clock-ins, checklists and timestamped photo proof
- Client portal, payroll calculations and public REST API
Where it doesn't
- No free plan; paid plans start at £25 per month
- Integrations are centered on the public REST API
- Complete compliance features are marked as launching in 2026
Our verdict on Xota
Xota is UK-built software for domestic, commercial and contract cleaning businesses. It brings client and project management, recurring booking templates, scheduling, operative mobile apps, GPS clock-in, cleaning checklists, photo proof, client portals, payroll calculations and invoicing into one system. Web, iOS and Android interfaces support office administrators, cleaners and customers, making it suited to firms that need a shared operational workflow rather than a scheduling-only tool.
Pricing is straightforward across three monthly plans. Standard costs £25 per month and includes clients, projects, bookings, recurring templates, mobile clocking in, the client portal, timesheets, leave management, photos and reports. Pro costs £32.50 per month and adds branded quotes with e-signature, invoicing with photo attachments, purchase orders, spend tracking and project margin reports. Complete costs £40 per month and adds certification and training records, expiry reminders, a business-wide compliance dashboard and automatic booking blocks for expired staff. The published pricing uses employee bands, with the 6–10 employee band displayed by default, and Xota offers a 90-day trial without a credit card.
Operational depth is Xota’s strongest case. Weekly or every-N-day templates, travel time, bank holidays, open-shift cover for qualified operatives and payroll calculations from hours, absences and travel time address the coordination issues common in field cleaning. The client portal extends visibility to projects, bookings, photos and invoices, while the API provides a route for connecting other systems. Firms needing certification controls should note that those Complete features are marked for launch in 2026. Xota suits cleaning businesses wanting structured field operations and client updates; teams prioritizing broader native integrations or a payment-collection workflow should compare alternatives.
Your product? Our editors can test Xota in depth and publish a review, labelled as paid · from $149/mo →
Xota pricing
Xota fact sheet
| Free plan | No |
|---|---|
| Paid from | £25/mo |
| Recurring scheduling | Yes |
| Cleaning checklists | Yes |
| Client portal | Yes |
| Cleaner mobile app | Yes |
| Online payments | Not verified |
| Commercial cleaning | Yes |
| Free trial | 90 days · no card needed |
| Deployment | Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR |
| Support | Email, Docs |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 1 integrations: Public REST API |
| Pricing | 90-day trial (source) |
| Website | xota.co.uk |
| Facts checked | 20 Sep 2026 |
Xota integrations
Xota lists 1 integrations on its own site.
- Public REST API
Alternatives to Xota
- Cleaners AppA broad cleaning operations suite covering jobs, customers, payments, forms and mobile work.9.3
- BookingKoalaA broad cleaning-operations platform with booking, scheduling, payments, and worker tools.9.2
- ZenMaidAffordable cleaning operations software with scheduling, payments and cleaner tools.9.1
Xota vs the competition
- Xota vs Cleaners App
- Xota vs BookingKoala
- Xota vs ZenMaid
- Xota vs CleanManager
- Xota vs Swept
- Xota vs MaidCentral
Compare Xota with any tool side by side →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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