Xota review
A practical UK-focused system for coordinating recurring cleaning work and field teams.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Xota is UK-built software for domestic, commercial and contract cleaning businesses. It brings client and project management, recurring booking templates, scheduling, operative mobile apps, GPS clock-in, cleaning checklists, photo proof, client portals, payroll calculations and invoicing into one system. Web, iOS and Android interfaces support office administrators, cleaners and customers, making it suited to firms that need a shared operational workflow rather than a scheduling-only tool.
Pricing is straightforward across three monthly plans. Standard costs £25 per month and includes clients, projects, bookings, recurring templates, mobile clocking in, the client portal, timesheets, leave management, photos and reports. Pro costs £32.50 per month and adds branded quotes with e-signature, invoicing with photo attachments, purchase orders, spend tracking and project margin reports. Complete costs £40 per month and adds certification and training records, expiry reminders, a business-wide compliance dashboard and automatic booking blocks for expired staff. The published pricing uses employee bands, with the 6–10 employee band displayed by default, and Xota offers a 90-day trial without a credit card.
Operational depth is Xota’s strongest case. Weekly or every-N-day templates, travel time, bank holidays, open-shift cover for qualified operatives and payroll calculations from hours, absences and travel time address the coordination issues common in field cleaning. The client portal extends visibility to projects, bookings, photos and invoices, while the API provides a route for connecting other systems. Firms needing certification controls should note that those Complete features are marked for launch in 2026. Xota suits cleaning businesses wanting structured field operations and client updates; teams prioritizing broader native integrations or a payment-collection workflow should compare alternatives.
Xota pros and cons
- Where it wins
- Recurring schedules, drag-and-drop planning and absence tracking
- GPS clock-ins, checklists and timestamped photo proof
- Client portal, payroll calculations and public REST API
- Where it doesn't
- No free plan; paid plans start at £25 per month
- Integrations are centered on the public REST API
- Complete compliance features are marked as launching in 2026
Xota fact sheet, pricing and score →
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