Wilma
Wilma: Wilma connects ABA data collection, scheduling, billing, and caregiver communication. Ranked #10 of 18 in Applied Behavior Analysis Software by our editors (8.1/10); pricing: Paid; best for ABA practices coordinating clinical and billing workflows.
At a glance
- Editor score8.1 / 10
- PricingPaid
- Best forABA practices coordinating clinical and billing workflows
- Free planNo
- Paid from$25/user/mo
- Session data collectionYes
- Facts checked24 Sep 2026
Where it wins
- Tracks ABA session data and graphs goal progress.
- Combines scheduling, authorization tracking, EDI billing, and ERA posting.
- Gives caregivers a portal for notes, appointments, progress, and messaging.
Where it doesn't
- Core requires a 10-licence minimum.
- Core is $30 per user monthly or $25 per user monthly with annual billing.
- The listed platform is web, and phone and AI capabilities cost extra.
Our verdict on Wilma
Wilma brings clinical and administrative workflows together for applied behavior analysis (ABA) practices and agencies. Its web-based platform covers client intake, appointment scheduling, authorization tracking, session data collection, notes, billing, staff supervision tracking, and a caregiver portal. Clinical teams can record trial, duration, frequency, interval, and ABC data, while automatic graphing and goal-progress tracking support review of client progress. Practices looking to manage both care delivery and back-office work in one system may find that breadth relevant; teams seeking only a narrow data-collection tool may prefer a more focused option.
Core is listed at $30 per user per month with monthly billing, or $25 per user per month with annual billing. The vendor notes that annual prepay prices are monthly equivalents and that Core has a 10-licence minimum. Both Core options include scheduling and authorization tracking, data collection and session notes, billing with an EDI clearinghouse, and a parent portal. Optional add-ons are separately priced: AI is $20 per user monthly or $17 with annual billing, and includes drafted session notes, treatment plans and progress reports, claim scrubbing, denial prediction, and a practice-data assistant. The Phone add-on is $10 monthly or $8 with annual billing, covering a shared practice number, calls, two-way SMS, voicemail, fax, call recording, and client-record threading.
Wilma's listed integrations include Zoom, Microsoft Teams, Google Meet, Gusto, ADP, and Paychex. Billing workflows include EDI claim submission and ERA payment posting, while BACB supervision tracking addresses staff oversight. The platform is cloud-deployed, lists HIPAA compliance, and offers chat support; 24/7 support is also indicated. Since the listed platform is web, practices that require a dedicated mobile app should weigh that fit. Wilma is suited to teams that value linked clinical, caregiver, and billing workflows; smaller practices should consider the licence minimum, and buyers who do not need its wider practice-management scope may want a narrower tool.
Your product? Our editors can test Wilma in depth and publish a review, labelled as paid · from $149/mo →
Wilma pricing
All 3 Wilma plans and prices →
Wilma fact sheet
| Free plan | No |
|---|---|
| Paid from | $25/user/mo |
| Session data collection | Yes |
| Treatment planning | Yes |
| Insurance billing | Yes |
| Caregiver access | Yes |
| Mobile access | Web |
| Appointment scheduling | Yes |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | HIPAA |
| Support | Live chat · 24/7 |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 6 integrations: Zoom, Microsoft Teams, Google Meet, Gusto, ADP, Paychex |
| Pricing | Paid (source) |
| Website | wittywilma.com |
| Facts checked | 24 Sep 2026 |
Wilma integrations
Wilma lists 6 integrations on its own site.
- Zoom
- Microsoft Teams
- Google Meet
- Gusto
- ADP
- Paychex
Alternatives to Wilma
- CentralReachA broad web-and-mobile ABA suite linking clinical, operational, billing, and caregiver workflows.9.0
- AlohaABAA broad ABA operations suite with separate per-staff and per-client monthly pricing.8.9
- RethinkBHA broad ABA workflow suite with customizable clinical templates and offline mobile capture.8.8
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Featured on iTechGuides
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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