Whereby Meetings review
A straightforward meeting tool with permanent rooms, but short free meetings and limited platform coverage.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Whereby Meetings is a browser-based video conferencing service for individuals, professionals, and teams that want instant meetings through permanent room links. Guests can join without downloading software or creating accounts. It supports desktop browsers, mobile browsers on iOS and Android, and meetings from four to 200 attendees. Core capabilities include video and audio calls, screen sharing, chat, file sharing, breakout groups, waiting rooms, locked rooms, and a virtual whiteboard with Miro. It is a practical fit for teams that value a low-friction join experience over a broad desktop application ecosystem.
Pricing is structured around a Free plan and two paid tiers. Free includes one host, one room URL, four attendees per meeting, meetings up to 30 minutes, and screen sharing. Pro costs $10.99 per month and adds three room URLs, up to 100 attendees, no meeting time limit, custom branding, and unlimited recording. Business costs $13.99 per host per month, requires a minimum of three hosts, and adds unlimited room URLs, up to 200 attendees, Shared and Flex rooms, and a custom subdomain. Prices are shown in USD excluding VAT. The published plans make Pro the more suitable option for individuals or small teams that need longer meetings and recording, while Business is aimed at larger host groups.
Whereby Meetings connects with Google Calendar, Google Docs, Trello, YouTube, Miro, and Google Drive, giving it a useful fit for scheduling, collaboration, whiteboarding, and content workflows. Its strongest distinction is the combination of browser access, permanent rooms, and guest entry without downloads or accounts. However, the Free plan is restrictive for recurring or larger meetings, and the listed platform coverage centers on web, iOS, and Android. Choose Whereby Meetings for straightforward browser-based calls and lightweight collaboration; choose another option if you need longer free meetings, broader platform coverage, or recording without a paid plan.
Whereby Meetings pros and cons
- Where it wins
- Permanent room links with no guest downloads or accounts
- Free plan includes screen sharing, chat, breakout groups, and locked rooms
- Paid plans add recording, branding, and meetings for up to 200 attendees
- Where it doesn't
- Free meetings are limited to 30 minutes and four attendees
- Recording is available only on Pro and Business plans
- Business requires a minimum of three hosts
Whereby Meetings fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update