Best W2 Mate Alternatives in 2026
The top W2 Mate alternatives are SSA W-2 Online, Yearli and eFileMyForms: 15 W-2 filing software our editors would look at instead of W2 Mate, in our ranking order.
W2 Mate: A Windows year-end forms tool with optional import, e-filing-file and PDF add-ons. Where it falls short: W-2 e-filing files, data imports and PDF delivery cost extra.
Switching from W2 Mate? For most w-2 filing software buyers the best W2 Mate alternative is SSA W-2 Online, built for employers filing W-2s directly with SSA. On a budget, TaxBandits starts at $19/mo.
Why People Look for a W2 Mate Alternative
- W-2 e-filing files, data imports and PDF delivery cost extra
- Federal e-filing creates a file for the user to submit to the SSA
- Windows desktop software; corrections are not a listed capability
- No free plan — 7 of the alternatives below have it
- No w-2 corrections — 6 of the alternatives below have it
Quick Picks by What You Need
- Best overallSSA W-2 Online9.1
Employers filing W-2s directly with SSA
Visit SSA W-2 Online - Lowest priceTaxBandits8.2
Paid plans from $19/mo
Visit TaxBandits - Best free optionSSA W-2 Online9.1
Has a free plan (W2 Mate has none)
Visit SSA W-2 Online - Best for w-2 correctionsSSA W-2 Online9.1
W-2 corrections (W2 Mate: no)
Visit SSA W-2 Online
All 15 W2 Mate Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. How we rank.
-
Best forEmployers filing W-2s directly with SSA
- Better than W2 Mate:
- Free plan
- W-2 corrections
- Editor score 9.1 vs 7.3
A free SSA route for submitting wage reports and tracking processing status.
- Bulk employee upload
- W-2 corrections
- W-2 e-filing
9.1/10★★★★★Visit SSA -
Best forHigh-volume W-2 teams wanting broad integrations
- Better than W2 Mate:
- Editor score 8.8 vs 7.3
Federal and applicable state filing with validation, recipient delivery, and multi-client workflows.
8.8/10★★★★☆Visit Yearli -
Best forBusinesses filing W-2 and related forms online
- Better than W2 Mate:
- Editor score 8.6 vs 7.3
A web-based service for filing W-2, 1099, ACA, and related forms by the form.
8.6/10★★★★☆Visit eFileMyForms -
Best forMulti-form filers needing QuickBooks or Xero uploads
- Better than W2 Mate:
- Free plan
- Editor score 8.5 vs 7.3
A multi-form filing service with QuickBooks, Xero and Excel uploads.
8.5/10★★★★☆Visit efile4Biz -
Best forPayroll teams needing W-2 plus payroll tax filing
- Better than W2 Mate:
- Editor score 8.2 vs 7.3
Payroll workflows combine W-2 preparation with federal and state tax filing.
8.2/10★★★★☆Visit TaxBandits -
Best forOrganizations filing mixed information returns
- Better than W2 Mate:
- Free plan
- Editor score 8.1 vs 7.3
A flexible filing service for organizations handling W-2s and other information returns.
8.1/10★★★★☆Visit Tax1099 -
Best forTeams filing 1099s that need delivery options
- Better than W2 Mate:
- Free plan
- Editor score 7.9 vs 7.3
A 1099-focused filing service with delivery choices, corrections and API access.
7.9/10★★★★☆Visit BoomTax -
Best forSmall employers filing W-2s on Windows
- Better than W2 Mate:
- Free plan
- W-2 corrections
- Editor score 7.9 vs 7.3
A low-cost Windows filing service for federal, state and supported local W-2s.
- Bulk employee upload
- W-2 corrections
- W-2 e-filing
7.9/10★★★★☆Visit Aatrix -
Best forPay-per-form filers needing broad delivery choices
- Better than W2 Mate:
- Free plan
- Editor score 7.8 vs 7.3
Pay-per-credit tax filing with federal and supported-state e-filing and flexible delivery.
7.8/10★★★★☆Try Adams Tax eFile -
Best forHigh-volume W-2 filers needing many integrations
- Better than W2 Mate:
- Free plan
- W-2 corrections
- Editor score 7.8 vs 7.3
A flexible filing service for organizations handling W-2s across clients and systems.
- W-2 corrections
- W-2 e-filing
7.8/10★★★★☆Visit Yearli -
Best forEnterprises needing API-based W-2 filing
- Better than W2 Mate:
- W-2 corrections
- Editor score 7.7 vs 7.3
Federal, state, and corrected W-2 filing with print, mail, and electronic delivery.
- W-2 corrections
- W-2 e-filing
7.7/10★★★★☆Contact Nelco -
Best forBudget desktop users filing W-2 and 1099 forms
- Better than W2 Mate:
- Editor score 7.7 vs 7.3
A Windows desktop filer for W-2 and 1099 workflows, with optional per-form e-filing.
7.7/10★★★★☆Visit 1099-etc -
Best forLarger employers needing unlimited W-2 records
- Better than W2 Mate:
- W-2 corrections
- Editor score 7.7 vs 7.3
A perpetual Windows license for broad W-2 filing, priced for employers with substantial volume.
- Bulk employee upload
- W-2 corrections
- W-2 e-filing
7.7/10★★★★☆Try Account Ability -
Best forDesktop filers managing W-2 and 1099 batches
- Better than W2 Mate:
- W-2 corrections
- Editor score 7.6 vs 7.3
A Windows desktop filer for employers and tax professionals handling W-2 and 1099 batches.
- Bulk employee upload
- W-2 corrections
- W-2 e-filing
7.6/10★★★★☆Visit EG Systems -
Best forTax professionals managing multiple filers
- Better than W2 Mate:
- Editor score 7.6 vs 7.3
Cloud-based filing for W-2 and related returns, with corrections and multi-filer workflows.
7.6/10★★★★☆Visit TaxSeer
W2 Mate Alternatives: Common Questions
What is the best alternative to W2 Mate?
SSA W-2 Online: #1 in our W-2 Filing Software ranking, with an editor score of 9.1 out of 10. A free SSA route for submitting wage reports and tracking processing status.
Is there a free alternative to W2 Mate?
Yes. SSA W-2 Online, efile4Biz, Tax1099, BoomTax and Aatrix W-2 eFile have a free plan or a free tier (7 of the 15 alternatives on this page).
Why do people look for W2 Mate alternatives?
W-2 e-filing files, data imports and PDF delivery cost extra; Federal e-filing creates a file for the user to submit to the SSA; Windows desktop software; corrections are not a listed capability.
How do I switch from W2 Mate?
Export your data from W2 Mate (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel W2 Mate.
How to Switch from W2 Mate
- Export your data from W2 Mate (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel W2 Mate.
W2 Mate vs Each Alternative
| # | Tool | Free plan | Paid from | W-2 e-filing | W-2 corrections | Employee delivery | Included W-2 forms | Score |
|---|---|---|---|---|---|---|---|---|
| 20 | W2 Mate | No | $30 one-time | Yes | No | Both | — | 7.3 |
| 1 | SSA W-2 Online | Yes | None | Yes | Yes | — | — | 9.1 |
| 2 | Yearli | No | $129/yr | — | — | — | — | 8.8 |
| 3 | eFileMyForms | No | $2.99/unit usage-based | — | — | — | — | 8.6 |
| 4 | efile4Biz | Yes | $149/yr | — | — | — | — | 8.5 |
| 5 | TaxBandits | No | $19/mo | — | — | — | — | 8.2 |
| 6 | Tax1099 | Yes | $249/yr | — | — | — | — | 8.1 |
| 7 | BoomTax | Yes | $349/yr | — | — | — | — | 7.9 |
| 8 | Aatrix W-2 eFile | Yes | $0.55/user one-time | Yes | Yes | Both | — | 7.9 |
| 9 | Adams Tax eFile | Yes | $0.95/unit usage-based | — | — | — | — | 7.8 |
| 10 | Greatland W-2 Services (Yearli) | Yes | $6.39/unit usage-based | Yes | Yes | Both | — | 7.8 |
| 11 | Nelco W-2 Filing | — | — | Yes | Yes | Both | — | 7.7 |
| 12 | 1099-etc | No | $0.88/unit usage-based | — | — | — | — | 7.7 |
| 13 | Account Ability | No | $799.95 one-time | Yes | Yes | Both | — | 7.7 |
| 14 | W-2/1099 Filer | No | — | Yes | Yes | Both | — | 7.6 |
| 15 | TaxSeer | No | — | — | — | — | — | 7.6 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update