SysTools Gmail Backup
SysTools Gmail Backup: A focused, one-time Gmail export tool for Windows and macOS. Ranked #40 of 48 in Cloud Backup Services by our editors (5.3/10); pricing: Paid; best for one-time Gmail and Google data export.
At a glance
- Editor score5.3 / 10
- PricingPaid
- Best forOne-time Gmail and Google data export
- Free planNo
- Paid from$5/user one-time
- Backup targetsMixed
- Founded2007 · Delhi, India
- Facts checked22 Sep 2026
Where it wins
- Exports Gmail to PST, MBOX, EML, MSG, and PDF
- Includes contacts, calendars, attachments, and selected Drive documents
- Supports OAuth 2.0, filtering, incremental backup, and CSV reports
Where it doesn't
- Focused on Google data rather than broad cloud backup
- Google Workspace accounts require a separate product
- The free download is a limited demo, not an unlimited free plan
Our verdict on SysTools Gmail Backup
SysTools Gmail Backup is a Windows and macOS desktop application for saving personal Gmail data to local storage. It exports messages and attachments to PST, MBOX, EML, MSG, or PDF, while also covering Google contacts, calendar events, and selected Google Drive documents. Folder and date filtering, folder-hierarchy preservation, incremental or delta backup, and recovery from interrupted operations make it suited to one-time exports and repeat local backups. The software uses Google OAuth 2.0 authentication and can generate summary and detailed CSV reports.
Pricing is centered on one-time licenses rather than a recurring subscription. The Standard License for a single user costs $29 one time and includes Gmail backup, multiple email export formats, contacts, calendar, and Google Drive document backup. A Standard License for more than 10 users costs $5 per user account and focuses on bulk Gmail account licensing. Bundle offers extend coverage beyond Gmail: Gmail, Hotmail, and Yahoo backup costs $69 one time, while the six-product bundle covering Gmail, Hotmail, Yahoo, Outlook.com, AOL, and Zoho costs $99 one time. Bulk bundle pricing is $9 or $19 per user account, depending on the bundle.
Its main strength is focus: users who need local copies of Gmail and related Google data get filtering, incremental backup, and several practical export formats in a desktop utility. Windows and macOS coverage also suits users working from either platform. The narrower scope is important, however. This is not a hosted cloud-backup service, and the product is intended for free Gmail accounts; Google Workspace accounts require a separate product. Choose it for a defined Gmail export or local archival task, but consider an alternative when the requirement is broader cloud protection or direct Google Workspace coverage.
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SysTools Gmail Backup pricing
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SysTools Gmail Backup fact sheet
| Free plan | No |
|---|---|
| Paid from | $5/user one-time |
| Backup targets | Mixed |
| Included storage | Not verified |
| Version history | Not verified |
| Continuous backup | Not verified |
| Bare-metal recovery | Not verified |
| Ransomware recovery | Not verified |
| Money-back guarantee | 30 days |
| Deployment | Desktop |
| Platforms | Windows, macOS |
| Support | Email, Live chat, Phone, Docs · 24/7 |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Pricing | Paid (source) |
| Website | systoolsgroup.com |
| Facts checked | 22 Sep 2026 |
Alternatives to SysTools Gmail Backup
- Commvault Cloud Backup & RecoveryA broad backup platform for organizations protecting complex cloud and on-premises workloads.9.4
- Veeam Data PlatformA self-managed platform for backup, threat detection, and orchestrated recovery.9.3
- Rubrik Security CloudA focused enterprise platform for detecting, investigating, and recovering from ransomware.9.2
See all SysTools Gmail Backup alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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