RosterThat
RosterThat: Affordable church roster management with recurring schedules, reminders, swaps, and signup sheets. Ranked #9 of 30 in Church Volunteer Management Software by our editors (8.4/10); pricing: Free plan; best for small teams seeking affordable roster management.
At a glance
- Editor score8.4 / 10
- PricingFree plan
- Best forSmall teams seeking affordable roster management
- Free planYes
- Paid from$50/yr
- Shift schedulingYes
- Facts checked20 Sep 2026
Where it wins
- Free plan includes signup sheets, exports, reminders, and swap requests
- Recurring rosters, auto-fill rotations, and availability tracking
- Web access with member portals and account-free public signups
Where it doesn't
- Web-only access with no separate native mobile app
- Free or entry coverage is limited to 50 volunteers
- Advanced plan structure includes similarly named Pro options
Our verdict on RosterThat
RosterThat is a web-based volunteer scheduling and roster-management tool for churches, ministries, camps, community organizations, and other volunteer teams. It covers recurring rosters for weekly services and repeating schedules, auto-fill rotations, public signup sheets, member portals, availability management, swap requests, email notifications, and roster exports. Volunteers can view serving dates, claim open slots, request swaps, and receive calendar-ready confirmations without installing an app. It is particularly suited to small teams that need a straightforward way to organize recurring volunteer coverage.
Pricing is structured around a free plan and flat-rate paid options. The Free plan costs $0 per month and includes public signup sheets, PDF and Excel exports, a member portal, swap requests, day-before reminders, and ad-hoc email messaging. The monthly Pro plan costs $5 per month and adds unlimited rosters and serving load reports while retaining the member portal, signup sheets, swap requests, and reminders. The Team plan costs $12 per month and includes unlimited admin members, unlimited people, and unlimited rosters. A Pro annual plan is listed at $50 per year with support for up to 50 people, swap requests, reminders, and 3 admins.
RosterThat’s strongest fit is for organizations centered on recurring schedules rather than broader church administration. CSV import helps bring in existing volunteer lists, while PDF and Excel exports support roster sharing and offline records. Public signup sheets allow account-free signups, and automatic email notifications reduce the need for manual follow-up. The product is web-only, so teams seeking a native mobile app should choose another option. Small churches and volunteer coordinators that want affordable scheduling, reminders, availability tracking, and swaps should consider RosterThat; organizations needing a wider ministry-management suite should look elsewhere.
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RosterThat pricing
All 3 RosterThat plans and prices →
RosterThat fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $50/yr |
| Shift scheduling | Yes |
| Recurring schedules | Yes |
| Availability tracking | Yes |
| Automated reminders | Yes |
| Volunteer messaging | Yes |
| Mobile app | No |
| Volunteer limit | 50 volunteers |
| Deployment | Cloud |
| Platforms | Web |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Pricing | Free plan (source) |
| Website | rosterthat.com |
| Facts checked | 20 Sep 2026 |
Alternatives to RosterThat
- Ministry Scheduler ProA mature scheduling platform for large churches managing complex volunteer assignments.9.4
- ChurchScheduling.comChurchScheduling.com automates church assignments, reminders, confirmations, and substitutions.9.2
- HolyJotA free church volunteer platform with scheduling, messaging, reminders, and mobile access.9.1
See all RosterThat alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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