RosterThat review
Affordable church roster management with recurring schedules, reminders, swaps, and signup sheets.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
RosterThat is a web-based volunteer scheduling and roster-management tool for churches, ministries, camps, community organizations, and other volunteer teams. It covers recurring rosters for weekly services and repeating schedules, auto-fill rotations, public signup sheets, member portals, availability management, swap requests, email notifications, and roster exports. Volunteers can view serving dates, claim open slots, request swaps, and receive calendar-ready confirmations without installing an app. It is particularly suited to small teams that need a straightforward way to organize recurring volunteer coverage.
Pricing is structured around a free plan and flat-rate paid options. The Free plan costs $0 per month and includes public signup sheets, PDF and Excel exports, a member portal, swap requests, day-before reminders, and ad-hoc email messaging. The monthly Pro plan costs $5 per month and adds unlimited rosters and serving load reports while retaining the member portal, signup sheets, swap requests, and reminders. The Team plan costs $12 per month and includes unlimited admin members, unlimited people, and unlimited rosters. A Pro annual plan is listed at $50 per year with support for up to 50 people, swap requests, reminders, and 3 admins.
RosterThat’s strongest fit is for organizations centered on recurring schedules rather than broader church administration. CSV import helps bring in existing volunteer lists, while PDF and Excel exports support roster sharing and offline records. Public signup sheets allow account-free signups, and automatic email notifications reduce the need for manual follow-up. The product is web-only, so teams seeking a native mobile app should choose another option. Small churches and volunteer coordinators that want affordable scheduling, reminders, availability tracking, and swaps should consider RosterThat; organizations needing a wider ministry-management suite should look elsewhere.
RosterThat pros and cons
- Where it wins
- Free plan includes signup sheets, exports, reminders, and swap requests
- Recurring rosters, auto-fill rotations, and availability tracking
- Web access with member portals and account-free public signups
- Where it doesn't
- Web-only access with no separate native mobile app
- Free or entry coverage is limited to 50 volunteers
- Advanced plan structure includes similarly named Pro options
RosterThat fact sheet, pricing and score →
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