RFP.ai
RFP.ai: A broad RFP workspace with grounded AI, review controls, and flexible credit packs. Ranked #9 of 24 in RFP Software by our editors (8.1/10); pricing: 7-day trial; best for teams answering varied procurement questionnaires.
At a glance
- Editor score8.1 / 10
- Pricing7-day trial
- Best forTeams answering varied procurement questionnaires
- Free planNo
- Paid from€40.83/mo
- Facts checked20 Sep 2026
Where it wins
- Parses RFPs, DDQs, RFQs, RFIs, and questionnaires
- Grounded answers include citations, confidence, and risk scoring
- Exports to Word, PDF, Excel, CSV, and original documents
Where it doesn't
- No free plan
- Recurring plans start at €49 per month
- Not independently ISO 27001 certified
Our verdict on RFP.ai
RFP.ai is AI-powered software for proposal, presales, security, and compliance teams responding to RFPs, DDQs, RFIs, RFQs, and other questionnaires. It extracts questions from buyer forms, generates answers grounded in approved source documents, adds citations and confidence scores, and supports SME assignment and review. Teams can also reuse approved content through a library and templates, then export responses in buyer-friendly formats. A browser extension supports work inside web-based procurement portals, while API and MCP access support connected workflows.
Pricing covers both recurring subscriptions and one-time credit packs. Starter costs €49 per month monthly or €40.83 per month annually and includes five users, unlimited projects, browser access through the extension, Slack integration, parsing, AI answering, citations, and confidence scores. Professional costs €129 monthly or €107.50 per month annually, adds 15 users, Microsoft Teams integration, webhooks, workflow support, and approval workflows. Enterprise costs €449 monthly or €374.17 per month annually, with unlimited users, SSO/SAML authentication, advanced audit logs, and procurement and security review support. For occasional work, the Single RFP Pack costs €39 one time for 500K AI tokens and 500 pages, while the Busy Quarter Pack costs €99 one time for 1.5M tokens and 1,500 pages; both remain valid for 12 months. A seven-day trial is available.
The platform fits teams working across multiple procurement formats and ecosystems, with integrations for Slack, Microsoft Teams, SAP Ariba, Coupa, Google Forms, Microsoft Forms, Typeform, Claude Desktop, and MCP. Its combination of citations, compliance-risk scoring, approvals, exports, and portal support suits collaborative response operations rather than simple document drafting. Teams that need SSO, audit logs, and review support should consider Enterprise. Organizations requiring independent ISO 27001 certification should evaluate alternatives, while occasional responders may prefer a one-time pack over a subscription.
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RFP.ai pricing
All 5 RFP.ai plans and prices →
RFP.ai fact sheet
| Free plan | No |
|---|---|
| Paid from | €40.83/mo |
| Supplier portal | Not verified |
| Response scoring | Yes |
| Approval workflows | Yes |
| RFP template library | Yes |
| Included user seats | 5 users |
| Response collection | Not verified |
| Free trial | 7 days · card required |
| Deployment | Cloud, Browser extension |
| Platforms | Web, Chrome extension |
| Compliance & security | GDPR, SSO/SAML |
| Support | Email, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 9 integrations: Slack, Microsoft Teams, SAP Ariba, Coupa, Google Forms, Microsoft Forms … See all → |
| Pricing | 7-day trial (source) |
| Website | rfp.ai |
| Facts checked | 20 Sep 2026 |
RFP.ai integrations
RFP.ai lists 9 integrations on its own site.
- Slack
- Microsoft Teams
- SAP Ariba
- Coupa
- Google Forms
- Microsoft Forms
- Typeform
- Claude Desktop
- MCP
Alternatives to RFP.ai
- RFP360.AIA full-cycle RFP workspace for buyers and suppliers with AI, scoring, portals, and analytics.9.4
- BidNet DirectA focused public-sector procurement platform with free discovery and paid coverage tiers.9.2
- Scanmarket eRFxA web-based sourcing suite for structured supplier events, evaluation and audit reporting.8.9
Also Ranked In
RFP.ai is ranked in 4 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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