Resource Guru
Resource Guru: A focused team scheduler with capacity planning, calendars, timesheets, and reporting. Ranked #19 of 34 in Time Management Apps by our editors (7.5/10); pricing: 30-day trial; best for low-cost team resource scheduling.
At a glance
- Editor score7.5 / 10
- Pricing30-day trial
- Best forLow-cost team resource scheduling
- Free planNo
- Paid from$4.16/mo
- Time blockingYes
- Founded2012 · London, England, UK
- Facts checked19 Sep 2026
Where it wins
- Capacity planning with workload and heatmap views
- Two-way syncing with Outlook and Google Calendar
- Bookings, clash management, leave tracking, and timesheets
Where it doesn't
- Paid product with no unlimited free plan
- Web and API coverage may not suit mobile-first users
- Advanced features are distributed across higher plans
Our verdict on Resource Guru
Resource Guru is web-based resource management software for teams scheduling people, projects, equipment, and meeting rooms. Its shared schedule brings together bookings, availability, leave, milestones, workload planning, and capacity views. The product is aimed at organizations that need more structure than a personal calendar, particularly teams coordinating shared resources across projects. A 30-day fully featured trial is available without a credit card, while the published annual starting price is $4.16 per person per month.
Pricing is tiered around increasing control and reporting depth. Grasshopper includes unlimited projects and clients, personalized dashboards, custom filters, and calendar sync. Blackbelt adds timesheets, customizable reports, project dates and milestones, project rates and budgets, and custom fields. Master is listed at $10 per person per month when billed annually and adds approval workflows, single sign-on, unlimited activity history and custom fields, and phone support. Enterprise adds a dedicated Customer Success Manager, setup, rollout and training, priority support, an enterprise API, and custom contracts. This structure makes Grasshopper a practical entry point, while organizations needing approvals, financial tracking, or enterprise support should compare the higher tiers.
The product’s strongest fit is its combination of scheduling and operational oversight. Teams can create bookings by duration, total hours, specific time, or repeating patterns; manage waiting lists and overtime; track leave and public holidays; and compare scheduled work with actual timesheets. Integrations cover Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack, Microsoft Teams, Google Sheets, Salesforce, Workday, Basecamp, and QuickBooks. A public API supports programmatic resource and rate management. Choose Resource Guru for shared team planning across projects and resources; choose another category fit if personal, mobile-first time management is the priority.
Questions about Resource Guru
Does Resource Guru have a free plan? No free plan is listed; paid plans start at $4.16/mo (Grasshopper).
How much does Resource Guru cost? Resource Guru lists 2 paid plans; the lowest is Grasshopper at $4.16/mo.
Is there a free trial of Resource Guru? Yes: a 30-day free trial.
What does Resource Guru run on? Web. It runs in the cloud.
What does Resource Guru integrate with? 18 integrations, including Outlook Calendar, Google Calendar, Jira, Zapier and Asana.
Your product? Our editors can test Resource Guru in depth and publish a review, labelled as paid · from $149/mo →
Resource Guru pricing
All 4 Resource Guru plans and prices →
Resource Guru fact sheet
| Free plan | No |
|---|---|
| Paid from | $4.16/mo |
| Time blocking | Yes |
| Calendar sync | Yes |
| Recurring tasks | Yes |
| Task views | Calendar |
| Workload planning | Yes |
| Review reports | Yes |
| Supported platforms | web, api |
| Free trial | 30 days |
| Deployment | Cloud |
| Platforms | Web |
| Integrations | 18 integrations: Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com … |
| Pricing | 30-day trial (source) |
| Website | resourceguruapp.com |
| Facts checked | 19 Sep 2026 |
Resource Guru integrations
Resource Guru lists 18 integrations on its own site.
- Outlook Calendar
- Google Calendar
- Jira
- Zapier
- Asana
- monday.com
- ClickUp
- Trello
- Slack
- Microsoft Teams
- Google Sheets
- Salesforce
- Workday
- Basecamp
- QuickBooks
- Wrike
- Teamwork
- Kantata
Alternatives to Resource Guru
- FlowSavvyA focused planner for turning deadlines and priorities into calendar time.9.3
- RoutineA cross-platform planner that combines time blocking, calendars, tasks, notes, and AI.9.2
- Reclaim AIA flexible AI scheduler with a free plan, team booking, and web-only access.9.1
See all Resource Guru alternatives →
Also Ranked In
Resource Guru is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
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