Resource Guru review
A focused team scheduler with capacity planning, calendars, timesheets, and reporting.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Resource Guru is web-based resource management software for teams scheduling people, projects, equipment, and meeting rooms. Its shared schedule brings together bookings, availability, leave, milestones, workload planning, and capacity views. The product is aimed at organizations that need more structure than a personal calendar, particularly teams coordinating shared resources across projects. A 30-day fully featured trial is available without a credit card, while the published annual starting price is $4.16 per person per month.
Pricing is tiered around increasing control and reporting depth. Grasshopper includes unlimited projects and clients, personalized dashboards, custom filters, and calendar sync. Blackbelt adds timesheets, customizable reports, project dates and milestones, project rates and budgets, and custom fields. Master is listed at $10 per person per month when billed annually and adds approval workflows, single sign-on, unlimited activity history and custom fields, and phone support. Enterprise adds a dedicated Customer Success Manager, setup, rollout and training, priority support, an enterprise API, and custom contracts. This structure makes Grasshopper a practical entry point, while organizations needing approvals, financial tracking, or enterprise support should compare the higher tiers.
The product’s strongest fit is its combination of scheduling and operational oversight. Teams can create bookings by duration, total hours, specific time, or repeating patterns; manage waiting lists and overtime; track leave and public holidays; and compare scheduled work with actual timesheets. Integrations cover Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack, Microsoft Teams, Google Sheets, Salesforce, Workday, Basecamp, and QuickBooks. A public API supports programmatic resource and rate management. Choose Resource Guru for shared team planning across projects and resources; choose another category fit if personal, mobile-first time management is the priority.
Questions about Resource Guru
Does Resource Guru have a free plan? No free plan is listed; paid plans start at $4.16/mo (Grasshopper).
How much does Resource Guru cost? Resource Guru lists 2 paid plans; the lowest is Grasshopper at $4.16/mo.
Is there a free trial of Resource Guru? Yes: a 30-day free trial.
What does Resource Guru run on? Web. It runs in the cloud.
What does Resource Guru integrate with? 18 integrations, including Outlook Calendar, Google Calendar, Jira, Zapier and Asana.
Resource Guru pros and cons
- Where it wins
- Capacity planning with workload and heatmap views
- Two-way syncing with Outlook and Google Calendar
- Bookings, clash management, leave tracking, and timesheets
- Where it doesn't
- Paid product with no unlimited free plan
- Web and API coverage may not suit mobile-first users
- Advanced features are distributed across higher plans
Resource Guru fact sheet, pricing and score →
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