Planning by WorshipTools
Planning by WorshipTools: A connected planning hub for worship teams, with a useful free tier and mobile access. Ranked #3 of 24 in Worship Planning Software by our editors (9.1/10); pricing: Free plan; best for teams using connected worship tools.
At a glance
- Editor score9.1 / 10
- PricingFree plan
- Best forTeams using connected worship tools
- Free planYes
- Mobile accessBoth
- Facts checked20 Sep 2026
Where it wins
- Free tier includes unlimited services and songs
- Scheduling, reminders, calendars, and team messaging in one app
- Syncs with Presenter, Charts, SongSelect, and rehearsal tools
Where it doesn't
- Free plan limits storage to 500 MB
- Free plan supports 10 users and 15 items per service
- Advanced permissions and simultaneous Presenter sessions require Pro Plus
Our verdict on Planning by WorshipTools
Planning by WorshipTools is a web and mobile application for churches and worship teams. It brings service orders, songs, slides, scripture, notes, volunteer assignments, calendars, reminders, and team messaging into one workspace. Teams can invite people to accept or decline roles, track unavailability, and send automated reminders by email or mobile push notification. Access is available on web, iOS, and Android, making it suitable for congregations coordinating services across devices.
The published plans show a practical progression from free planning to higher-capacity team operations. Free includes 500 MB of cloud storage, 10 users, 15 items per service, unlimited services, unlimited songs, CCLI import, and auto-reporting. Pro increases storage to 5 GB, supports 30 users, removes the per-service item limit, and adds Presenter Stage Display, mobile remote, and multiple output screens. Pro Plus expands storage to 50 GB, allows unlimited users, and adds advanced user permissions, simultaneous Presenter sessions, and access to hundreds of motion graphics and templates.
Its strongest fit is the WorshipTools ecosystem. Services can synchronize with Presenter and Charts, while SongSelect and CCLI support song management and reporting. Apple Music and Spotify links can provide rehearsal materials, and Loop Community, Google Calendar, iCal, and Outlook extend the surrounding workflow. The free tier is well suited to smaller teams that need core scheduling and service planning. Larger teams, production-focused services, or churches needing advanced permissions and multiple Presenter sessions should select a paid tier, while teams outside this ecosystem may prefer a planning tool built around different presentation or music workflows.
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Planning by WorshipTools pricing
All 3 Planning by WorshipTools plans and prices →
Planning by WorshipTools fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Service templates | Not verified |
| Participant assignments | Yes |
| Volunteer scheduling | Yes |
| Service calendar | Yes |
| Mobile access | Both |
| Team notifications | Yes |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR, PCI DSS |
| Support | Email, Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 10 integrations: WorshipTools Presenter, WorshipTools Charts, WorshipTools Rehearse, CCLI SongSelect, Loop Community, Apple Music … |
| Pricing | Free plan (source) |
| Website | worshiptools.com |
| Facts checked | 20 Sep 2026 |
Planning by WorshipTools integrations
Planning by WorshipTools lists 10 integrations on its own site.
- WorshipTools Presenter
- WorshipTools Charts
- WorshipTools Rehearse
- CCLI SongSelect
- Loop Community
- Apple Music
- Spotify
- Google Calendar
- iCal
- Outlook
Alternatives to Planning by WorshipTools
- OnStageA full-featured worship planning workspace with free access and mobile support.9.4
- AssembleaA detailed worship planner with rotas, run sheets, attendance and church-system integrations.9.2
- Ministry OrderA focused planning hub for churches that need live service coordination.8.9
See all Planning by WorshipTools alternatives →
Planning by WorshipTools vs the competition
- Planning by WorshipTools vs OnStage
- Planning by WorshipTools vs Assemblea
- Planning by WorshipTools vs Ministry Order
- Planning by WorshipTools vs SundayHQ
- Planning by WorshipTools vs Planning
- Planning by WorshipTools vs WorshipTeam.com
Compare Planning by WorshipTools with any tool side by side →
Also Ranked In
Planning by WorshipTools is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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