PaintOps
PaintOps: A paint-focused operations system covering estimates, crews, billing, and job costs. Ranked #4 of 22 in Painting Contractor Software by our editors (8.9/10); pricing: 30-day trial; best for painting businesses needing complete job operations.
At a glance
- Editor score8.9 / 10
- Pricing30-day trial
- Best forPainting businesses needing complete job operations
- Free planNo
- Paid from$23/mo
- Estimate builderYes
- Facts checked22 Sep 2026
Where it wins
- Paint-specific estimates calculate quantities from area, coats, and coverage
- Team plan adds crew scheduling, time tracking, and job costing
- Electronic approvals connect estimates with invoicing and scheduled work
Where it doesn't
- No free plan; the lowest listed price requires annual billing
- Runs through a web browser, with a mobile field app
- Solo lacks multi-crew scheduling, time tracking, and job costing
Our verdict on PaintOps
PaintOps is business-management software for solo painters and small painting crews. Its workflow covers paint-specific estimating, electronic approvals, scheduling, crew coordination, invoicing, payments, CRM, and job costing. Estimate inputs include rooms, surface area, coats, sheen, and coverage, while good/better/best options support different proposal choices. Approved estimates can move into invoicing and scheduled work, making PaintOps a fit for businesses that want one system for the operational path from measurement to payment.
Pricing is organized around Solo and Team plans, with monthly and annual billing. Solo costs $29 per month when billed monthly or $23 per month when billed annually. It includes the paint-specific estimate builder, e-signature client approval, invoicing with deposit and progress billing, a basic scheduling calendar, a client portal, and branded PDF or web estimates. Team costs $49 per month monthly or $39 per month annually, and adds a CRM pipeline, online booking widget, multi-crew scheduling and assignment, crew clock-in/clock-out, job costing, company reporting, and CSV export. A 30-day free trial is available, and the paid plans support card and ACH payments.
The strongest fit is a painting business that needs more than proposals and invoices, particularly one coordinating crews and tracking labor, materials, subcontractor costs, and margins. QuickBooks Online integration supports accounting workflows, while the web browser and mobile field app cover office and field access. Solo is appropriate for an owner-operator with straightforward scheduling; Team is the more complete choice for multi-crew operations. Businesses wanting a free plan or a narrower estimating-only tool should look elsewhere.
Your product? Our editors can test PaintOps in depth and publish a review, labelled as paid · from $149/mo →
PaintOps pricing
All 2 PaintOps plans and prices →
PaintOps fact sheet
| Free plan | No |
|---|---|
| Paid from | $23/mo |
| Estimate builder | Yes |
| Proposal signatures | Yes |
| Job scheduling | Yes |
| Crew management | Yes |
| Material cost tracking | Yes |
| Invoicing and payments | Yes |
| Free trial | 30 days · no card needed |
| Deployment | Cloud, Mobile |
| Platforms | Web |
| Built for | Solo, Small business (editorial estimate) |
| Integrations | 2 integrations: QuickBooks Online, Card and ACH payment processor |
| Pricing | 30-day trial (source) |
| Website | paintops.app |
| Facts checked | 22 Sep 2026 |
PaintOps integrations
PaintOps lists 2 integrations on its own site.
- QuickBooks Online
- Card and ACH payment processor
Alternatives to PaintOps
- SurfacelyA broad painting-business toolkit with a capable free plan and field-ready workflows.9.4
- PaintClarityA free, painting-focused WordPress application covering estimates, jobs, crews, payments, and reporting.9.2
- PaintWiserAffordable painting software with room-based estimating and core job management.9.0
See all PaintOps alternatives →
PaintOps vs the competition
- PaintOps vs Surfacely
- PaintOps vs PaintClarity
- PaintOps vs PaintWiser
- PaintOps vs PaintLogic
- PaintOps vs PaintQuote Pro
- PaintOps vs InsightPaint
Compare PaintOps with any tool side by side →
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The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used PaintOps for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
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Featured on iTechGuides
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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