PaintOps review
A paint-focused operations system covering estimates, crews, billing, and job costs.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
PaintOps is business-management software for solo painters and small painting crews. Its workflow covers paint-specific estimating, electronic approvals, scheduling, crew coordination, invoicing, payments, CRM, and job costing. Estimate inputs include rooms, surface area, coats, sheen, and coverage, while good/better/best options support different proposal choices. Approved estimates can move into invoicing and scheduled work, making PaintOps a fit for businesses that want one system for the operational path from measurement to payment.
Pricing is organized around Solo and Team plans, with monthly and annual billing. Solo costs $29 per month when billed monthly or $23 per month when billed annually. It includes the paint-specific estimate builder, e-signature client approval, invoicing with deposit and progress billing, a basic scheduling calendar, a client portal, and branded PDF or web estimates. Team costs $49 per month monthly or $39 per month annually, and adds a CRM pipeline, online booking widget, multi-crew scheduling and assignment, crew clock-in/clock-out, job costing, company reporting, and CSV export. A 30-day free trial is available, and the paid plans support card and ACH payments.
The strongest fit is a painting business that needs more than proposals and invoices, particularly one coordinating crews and tracking labor, materials, subcontractor costs, and margins. QuickBooks Online integration supports accounting workflows, while the web browser and mobile field app cover office and field access. Solo is appropriate for an owner-operator with straightforward scheduling; Team is the more complete choice for multi-crew operations. Businesses wanting a free plan or a narrower estimating-only tool should look elsewhere.
PaintOps pros and cons
- Where it wins
- Paint-specific estimates calculate quantities from area, coats, and coverage
- Team plan adds crew scheduling, time tracking, and job costing
- Electronic approvals connect estimates with invoicing and scheduled work
- Where it doesn't
- No free plan; the lowest listed price requires annual billing
- Runs through a web browser, with a mobile field app
- Solo lacks multi-crew scheduling, time tracking, and job costing
PaintOps fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update