Surfacely vs PaintOps

Surfacely9.4Visit PaintOps8.9Visit

Higher score Surfacely #1 in Painting Contractor Software 9.4/10 Free plan Free plan✓ 6 of 6 features Visit Surfacely

vs

PaintOps #4 in Painting Contractor Software 8.9/10 30-day trial Free trial✓ 6 of 6 features Visit PaintOps

• Surfacely fits best

  Painting teams wanting the broadest free toolkit

• PaintOps fits best

  Painting businesses needing complete job operations

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature	Surfacely 9.4/10 Visit ↗	PaintOps 8.9/10 Visit ↗
At a glance
Editor score	9.4	8.9
Ranking	#1 in Painting Contractor Software	#4 in Painting Contractor Software
Best for	Painting teams wanting the broadest free toolkit	Painting businesses needing complete job operations
Pricing model	Free plan + paid	Paid
Starting price	—	$23/mo
Free plan	✓ (best)	—
Free trial	—	30 days
Deployment	Cloud, Desktop, Mobile	Cloud, Mobile
Platforms	Web, Windows, macOS, iOS, Android	Web
Integrations	3 integrations	2 integrations
Built for	Solo, Small business, Mid-market, Enterprise	Solo, Small business
Features Surfacely 6/6 · PaintOps 6/6
Estimate builder	✓	✓
Proposal signatures	✓	✓
Job scheduling	✓	✓
Crew management	✓	✓
Material cost tracking	✓	✓
Invoicing and payments	✓	✓
Our review
Pros	Free plan includes full measuring and quoting with no card needed Covers proposals, scheduling, crews, costs, invoicing and payments Works across web, desktop, mobile and offline field workflows	Paint-specific estimates calculate quantities from area, coats, and coverage Team plan adds crew scheduling, time tracking, and job costing Electronic approvals connect estimates with invoicing and scheduled work
Cons	Paid plans are needed for features beyond the free plan's highlights Accounting connections are limited to Xero and QuickBooks Online Enterprise uses bespoke seat and usage arrangements with a custom quote	No free plan; the lowest listed price requires annual billing Runs through a web browser, with a mobile field app Solo lacks multi-crew scheduling, time tracking, and job costing
Our verdict	Surfacely is painting-business software for measuring surfaces, building estimates and proposals, scheduling jobs, managing crews, invoicing customers and tracking job profitability. It is designed for sole traders, small crews and growing… Read the review →	PaintOps is business-management software for solo painters and small painting crews. Its workflow covers paint-specific estimating, electronic approvals, scheduling, crew coordination, invoicing, payments, CRM, and job costing. Estimate… Read the review →

Strengths and trade-offs

• Surfacely — where it wins

  • Free plan includes full measuring and quoting with no card needed
  • Covers proposals, scheduling, crews, costs, invoicing and payments
  • Works across web, desktop, mobile and offline field workflows

  Where it doesn't

  • Paid plans are needed for features beyond the free plan's highlights
  • Accounting connections are limited to Xero and QuickBooks Online
  • Enterprise uses bespoke seat and usage arrangements with a custom quote

• PaintOps — where it wins

  • Paint-specific estimates calculate quantities from area, coats, and coverage
  • Team plan adds crew scheduling, time tracking, and job costing
  • Electronic approvals connect estimates with invoicing and scheduled work

  Where it doesn't

  • No free plan; the lowest listed price requires annual billing
  • Runs through a web browser, with a mobile field app
  • Solo lacks multi-crew scheduling, time tracking, and job costing

• Surfacely9.4/10 · Free plan

  A broad painting-business toolkit with a capable free plan and field-ready workflows.

  Visit SurfacelyFull verdict →
• PaintOps8.9/10 · 30-day trial

  A paint-focused operations system covering estimates, crews, billing, and job costs.

  Visit PaintOpsFull verdict →