Surfacely vs InsightPaint

Surfacely9.4Visit InsightPaint8.6Visit

Higher score Surfacely #1 in Painting Contractor Software 9.4/10 Free plan Free plan✓ 6 of 6 features Visit Surfacely

vs

InsightPaint #7 in Painting Contractor Software 8.6/10 14-day trial Free trial✓ 6 of 6 features Visit InsightPaint

• Surfacely fits best

  Painting teams wanting the broadest free toolkit

• InsightPaint fits best

  Larger teams needing advanced field controls

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature	Surfacely 9.4/10 Visit ↗	InsightPaint 8.6/10 Visit ↗
At a glance
Editor score	9.4	8.6
Ranking	#1 in Painting Contractor Software	#7 in Painting Contractor Software
Best for	Painting teams wanting the broadest free toolkit	Larger teams needing advanced field controls
Pricing model	Free plan + paid	Paid
Starting price	—	$49/mo
Free plan	✓ (best)	—
Free trial	—	14 days
Deployment	Cloud, Desktop, Mobile	Cloud, Mobile
Platforms	Web, Windows, macOS, iOS, Android	Web, iOS, Android
Support	Email, Docs	Docs
Integrations	3 integrations	4 integrations
Built for	Solo, Small business, Mid-market, Enterprise	Solo, Small business, Mid-market, Enterprise
Features Surfacely 6/6 · InsightPaint 6/6
Estimate builder	✓	✓
Proposal signatures	✓	✓
Job scheduling	✓	✓
Crew management	✓	✓
Material cost tracking	✓	✓
Invoicing and payments	✓	✓
Our review
Pros	Free plan includes full measuring and quoting with no card needed Covers proposals, scheduling, crews, costs, invoicing and payments Works across web, desktop, mobile and offline field workflows	Painting estimates include paint calculations and material quantities GPS, time tracking, photos, and daily reports support field oversight Covers scheduling, job costing, portals, payments, payroll, automation, and AI
Cons	Paid plans are needed for features beyond the free plan's highlights Accounting connections are limited to Xero and QuickBooks Online Enterprise uses bespoke seat and usage arrangements with a custom quote	Starts at $49 per month and has no free plan Advanced Reports and Payroll begin with the $99 Professional plan White-label branding is limited to the $199 Growth plan
Our verdict	Surfacely is painting-business software for measuring surfaces, building estimates and proposals, scheduling jobs, managing crews, invoicing customers and tracking job profitability. It is designed for sole traders, small crews and growing… Read the review →	InsightPaint is an all-in-one business management platform for painting contractors, spanning solo operators through larger commercial teams. It brings lead management, painting estimates, digital proposal signatures, scheduling, crew… Read the review →

Strengths and trade-offs

• Surfacely — where it wins

  • Free plan includes full measuring and quoting with no card needed
  • Covers proposals, scheduling, crews, costs, invoicing and payments
  • Works across web, desktop, mobile and offline field workflows

  Where it doesn't

  • Paid plans are needed for features beyond the free plan's highlights
  • Accounting connections are limited to Xero and QuickBooks Online
  • Enterprise uses bespoke seat and usage arrangements with a custom quote

• InsightPaint — where it wins

  • Painting estimates include paint calculations and material quantities
  • GPS, time tracking, photos, and daily reports support field oversight
  • Covers scheduling, job costing, portals, payments, payroll, automation, and AI

  Where it doesn't

  • Starts at $49 per month and has no free plan
  • Advanced Reports and Payroll begin with the $99 Professional plan
  • White-label branding is limited to the $199 Growth plan

• Surfacely9.4/10 · Free plan

  A broad painting-business toolkit with a capable free plan and field-ready workflows.

  Visit SurfacelyFull verdict →
• InsightPaint8.6/10 · 14-day trial

  A field-focused platform for painting teams that need scheduling, costing, payments, and crew controls.

  Visit InsightPaintFull verdict →