Best Mail Backup X Alternatives in 2026
The top Mail Backup X alternatives are Synology Active Backup for SaaS, Keepit and Veeam Backup for Microsoft 365: 15 email backup software our editors would look at instead of Mail Backup X, in our ranking order.
Mail Backup X: A capable desktop backup tool for mixed email sources and flexible restore needs. Where it falls short: personal edition is limited to 5 mail profiles.
Switching from Mail Backup X? For most email backup software buyers the best Mail Backup X alternative is Synology Active Backup for SaaS, built for organizations wanting free self-hosted SaaS backup. On a budget, Veeam Backup for Microsoft 365 starts at $2/user/mo.
Why People Look for a Mail Backup X Alternative
- Personal Edition is limited to 5 mail profiles
- Runs only on Windows and macOS
- No permanent free plan; trial lasts 15 days
- No free plan — 2 of the alternatives below have it
Quick Picks by What You Need
- Best overallSynology Active Backup for SaaS9.3
Organizations wanting free self-hosted SaaS backup
Visit Synology Active Backup for SaaS - Lowest priceVeeam Backup for Microsoft 3659.1
Paid plans from $2/user/mo
Visit Veeam Backup for Microsoft 365 - Best free optionSynology Active Backup for SaaS9.3
Has a free plan (Mail Backup X has none)
Visit Synology Active Backup for SaaS
All 15 Mail Backup X Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forOrganizations wanting free self-hosted SaaS backup
- Better than Mail Backup X:
- Free plan
- Editor score 9.3 vs 7.9
A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
9.3/10★★★★★Visit Synology -
Best forMulti-SaaS enterprises needing governance controls
- Better than Mail Backup X:
- Editor score 9.2 vs 7.9
A governance-focused SaaS backup platform with broad connectors and granular recovery.
9.2/10★★★★★Visit Keepit -
Best forMicrosoft 365 users needing low-cost broad coverage
- Better than Mail Backup X:
- Free plan
- Editor score 9.1 vs 7.9
A broad Microsoft 365 backup option for teams managing their own storage and infrastructure.
9.1/10★★★★★Visit Veeam -
Best forMicrosoft 365 and Google Workspace administrators
- Better than Mail Backup X:
- Editor score 9.0 vs 7.9
A focused MSP backup platform with broad recovery controls for two major suites.
9.0/10★★★★☆Visit Datto -
Best forEnterprises centralizing SaaS protection
- Better than Mail Backup X:
- Editor score 8.9 vs 7.9
A centralized SaaS backup service for enterprises managing Microsoft 365 and business apps.
8.9/10★★★★☆Visit Commvault -
Best forSaaS administrators needing frequent recovery points
- Better than Mail Backup X:
- Editor score 8.8 vs 7.9
A focused backup service for frequent recovery across Google Workspace, Microsoft 365, and cloud workloads.
8.8/10★★★★☆Visit Afi -
Best forBusinesses backing up several SaaS platforms
- Better than Mail Backup X:
- Editor score 8.7 vs 7.9
A multi-platform SaaS backup service with immutable recovery and flexible export options.
8.7/10★★★★☆Visit CloudAlly -
Best forOrganizations protecting many SaaS applications
- Better than Mail Backup X:
- Editor score 8.6 vs 7.9
SysCloud Backup centralizes daily SaaS backups, point-in-time recovery, and administrative controls.
8.6/10★★★★☆Visit SysCloud -
Best forMicrosoft 365 administrators needing security controls
- Better than Mail Backup X:
- Editor score 8.5 vs 7.9
A security-focused Microsoft 365 backup service with granular recovery and immutable storage.
8.5/10★★★★☆Visit Barracuda -
Best forLarge enterprises with varied cloud workloads
- Better than Mail Backup X:
- Editor score 8.4 vs 7.9
A broad backup service for enterprises protecting varied SaaS, database, and cloud workloads.
8.4/10★★★★☆Visit AvePoint -
Best forMicrosoft 365 teams needing comprehensive protection
- Better than Mail Backup X:
- Editor score 8.3 vs 7.9
A broad Microsoft 365 backup service with granular, point-in-time recovery.
- Point-in-time restore
- Granular restore
8.3/10★★★★☆Visit Hornetsecurity -
Best forTeams needing simple multi-SaaS recovery
- Better than Mail Backup X:
- Editor score 8.2 vs 7.9
A focused SaaS backup service with broad restore controls across three major platforms.
8.2/10★★★★☆Visit Spanning -
Best forMicrosoft 365 customers seeking native low pricing
- Better than Mail Backup X:
- Editor score 8.1 vs 7.9
Low-cost Microsoft 365 backup with granular recovery, but no Teams server-content protection.
- Point-in-time restore
- Granular restore
8.1/10★★★★☆Visit Microsoft 365 -
Best forSMBs wanting affordable SaaS backup
- Better than Mail Backup X:
- Editor score 8.0 vs 7.9
Affordable SaaS backup with recovery, ransomware protection, and broader security controls.
8.0/10★★★★☆Visit SpinOne -
Best forOrganizations needing email archiving and legal hold
A broad email archive for organizations that need legal hold and flexible recovery.
7.8/10★★★★☆Visit MailVault
Mail Backup X Alternatives: Common Questions
What is the best alternative to Mail Backup X?
Synology Active Backup for SaaS: #1 in our Email Backup Software ranking, with an editor score of 9.3 out of 10. A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
Is there a free alternative to Mail Backup X?
Yes. Synology Active Backup for SaaS and Veeam Backup for Microsoft 365 have a free plan or a free tier.
What is the cheapest paid alternative to Mail Backup X?
Of the alternatives here that publish a price, Veeam Backup for Microsoft 365 starts lowest, at $2/user/mo.
Why do people look for Mail Backup X alternatives?
Personal Edition is limited to 5 mail profiles; Runs only on Windows and macOS; No permanent free plan; trial lasts 15 days.
How do I switch from Mail Backup X?
Export your data from Mail Backup X (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel Mail Backup X.
How to Switch from Mail Backup X
- Export your data from Mail Backup X (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel Mail Backup X.
Mail Backup X vs Each Alternative
| # | Tool | Free plan | Paid from | Score |
|---|---|---|---|---|
| 15 | Mail Backup X | No | 7.9 | |
| 1 | Synology Active Backup for SaaS | Yes | Free | 9.3 |
| 2 | Keepit | No | 9.2 | |
| 3 | Veeam Backup for Microsoft 365 | Yes | $2/user/mo | 9.1 |
| 4 | Datto SaaS Protection | No | 9.0 | |
| 5 | Commvault Cloud SaaS Backup | No | 8.9 | |
| 6 | Afi SaaS Backup | No | 8.8 | |
| 7 | CloudAlly SaaS Backup | No | 8.7 | |
| 8 | SysCloud Backup | No | $18/user/yr | 8.6 |
| 9 | Barracuda Cloud-to-Cloud Backup | No | 8.5 | |
| 10 | AvePoint Cloud Backup | 8.4 | ||
| 11 | Hornetsecurity 365 Total Backup | No | 8.3 | |
| 12 | Spanning Backup | 8.2 | ||
| 13 | Microsoft 365 Backup | No | 8.1 | |
| 14 | SpinOne | No | $3/user/mo | 8.0 |
| 15 | MailVault | No | 7.8 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update