KeepR

At a glance

• Editor score
  6.3 / 10
• Pricing
  Free plan
• Best for
  Privacy-focused desktop receipt archiving
• Free plan
  Yes
• Paid from
  Free
• Mobile capture
  No
• Facts checked
  20 Sep 2026

• Where it wins

  • Offline OCR extracts key receipt fields without cloud services
  • Search, splitting, exports, backups, and restores support organized archives
  • Open-source local SQLite storage keeps receipt data on the desktop

• Where it doesn't

  • Desktop-only support excludes mobile capture workflows
  • No accounting sync for connected business processes
  • Pre-release status may not suit production-critical deployments

Our verdict on KeepR

KeepR is an open-source desktop application for organizing receipts, expenses, PDFs, and related documents on Windows and macOS. It is aimed at users who want local storage and offline processing rather than an online receipt-management service. The application imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files, then maintains a searchable receipt library using a local SQLite database with content-addressed image storage. Its positioning fits privacy-focused personal archiving and desktop expense organization more closely than connected accounting operations.

Its strongest feature is offline document processing. KeepR uses bundled Tesseract for OCR and extracts dates, vendors, totals, taxes, and payment types. Users can search both OCR text and structured fields, split receipts into multiple transactions, and organize records through archive and trash workflows. Network-scanner support for eSCL/AirScan devices adds a capture option for compatible desktop scanning setups. Exports to CSV, Excel, and searchable PDF make the library easier to reuse outside the application, while backup and restore workflows support local record management.

The main trade-off is ecosystem coverage. KeepR is desktop-only, has no mobile capture, and does not provide accounting sync, so it is not suited to workflows that depend on phones or direct connections to accounting systems. The project is marked pre-release at v0.1.0, and Linux packaging and testing are untested. Reporting, accounting bridges, and some capture methods are not built. Choose KeepR for free, open-source, offline receipt archiving on Windows or macOS; choose another tool for mobile-first collection, accounting-connected workflows, or a more mature production environment.

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KeepR pricing

KeepR fact sheet

Alternatives to KeepR

• Dext PrepareDext Prepare automates document capture, extraction, approvals, and accounting publication.8.9
• AutoEntryBroad receipt and invoice capture with AI extraction and accounting-software publishing.8.7
• ShoeboxedA receipt platform combining multi-channel capture, human verification, and accounting exports.8.4

See all KeepR alternatives →

Featured on iTechGuides

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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

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Last updated 7 Oct 2026 · How we research and update