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KanbanFlow

Freemium#3 of 28 in Kanban SoftwareWorkflow Tracking Project Management Software

KanbanFlow: Affordable Kanban analytics with flexible workflows, but web-only access limits mobility. Ranked #3 of 28 in Kanban Software by our editors (8.8/10); pricing: Free plan · 14-day trial; best for lean teams needing affordable Kanban analytics.

8.8/10Editor score

Visit KanbanFlow

KanbanFlow8.8 Visit KanbanFlow

At a glance

Editor score
8.8 / 10
Pricing
Free plan · 14-day trial
Best for
Lean teams needing affordable Kanban analytics
Free plan
Yes
Paid from
$5/user/mo
WIP limits
Yes
Facts checked
20 Sep 2026

Where it wins
- Free Kanban boards with no time limit
- WIP limits, swimlanes, timelines, and Gantt views
- REST API, webhooks, Zapier, and broad import options
Where it doesn't
- Native iOS and Android apps are not included
- WIP limits and integrations require Premium
- No AI features

Our verdict on KanbanFlow

KanbanFlow is a web-based Kanban and lean project management tool for individuals and teams. It suits lean teams that want visual workflows alongside time tracking, analytics, and reporting. Boards support customizable columns, subtasks, swimlanes, recurring tasks, task relationships, and custom fields. Time tracking includes a stopwatch and Pomodoro timers, while timeline and Gantt views provide alternatives to the standard board view.

The pricing structure keeps the entry point simple. The Free plan costs $0 and includes a Kanban board with no time limit. Premium costs $5 per user per month when billed monthly and adds WIP limits, custom fields, integrations, API and webhooks, and priority support. Premium also offers a 10% discount when paying per year. A 14-day free trial is available, giving teams a way to evaluate paid capabilities before committing. The main distinction is practical: teams needing analytics, workflow controls, or connected services will likely need Premium, while basic board-based planning can remain on Free.

KanbanFlow connects with Excel, CSV, XML, JSON, email, REST API, webhooks, and Zapier, along with Outlook, Gmail, Dropbox, Google Drive, OneDrive, and Box. Its mobile web app supports boards on phones and tablets, but the product is web-only and does not include native iOS or Android applications. That makes it a good fit for teams comfortable working in a browser and needing affordable Kanban analytics, automation, and reporting. Teams requiring native mobile apps or AI features should consider alternatives with those capabilities.

Your product? Our editors can test KanbanFlow in depth and publish a review, labelled as paid · from $149/mo →

KanbanFlow pricing

Plans Free plan · 14-day trialFreemium A usable free plan; paid tiers unlock the limits above. Prices checked 20 Sep 2026.

See plans on kanbanflow.com

All 2 KanbanFlow plans and prices →

KanbanFlow fact sheet

Free plan	Yes
Paid from	$5/user/mo
WIP limits	Yes
Automation rules	Yes
Custom card fields	Yes
Guest access	Yes
Free board limit	Not verified
Mobile apps	None
Free trial	14 days
Deployment	Cloud
Platforms	Web
Compliance & security	2FA
Support	Email, Docs
Built for	Solo, Small business, Mid-market (editorial estimate)
Integrations	14 integrations: Excel, CSV, XML, JSON, email, REST API … See all →
Pricing	Free plan · 14-day trial (source)
Website	kanbanflow.com
Facts checked	20 Sep 2026

KanbanFlow integrations

KanbanFlow lists 14 integrations on its own site.

Excel
CSV
XML
JSON
email
REST API
webhooks
Zapier
Outlook
Gmail
Dropbox
Google Drive
OneDrive
Box

See all KanbanFlow integrations →

Alternatives to KanbanFlow

See all KanbanFlow alternatives →

KanbanFlow vs the competition

Compare KanbanFlow with any tool side by side →

Also Ranked In

KanbanFlow is ranked in 3 of our directories.

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The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used KanbanFlow for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.

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Featured on iTechGuides

KanbanFlow is listed in our Kanban Software directory. Add the badge to your site — it links back to this page.

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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Last updated 7 Oct 2026 · How we research and update