FlowRota
FlowRota: A low-cost rota platform covering scheduling, attendance, timesheets and labour reporting. Ranked #21 of 27 in Restaurant Scheduling Software by our editors (7.1/10); pricing: 30-day trial; best for very small teams seeking low-cost rota software.
At a glance
- Editor score7.1 / 10
- Pricing30-day trial
- Best forVery small teams seeking low-cost rota software
- Free planNo
- Paid from£1/user/mo
- Availability managementYes
- Facts checked23 Sep 2026
Where it wins
- £1 per active user monthly with all features included
- Covers rotas, availability, swaps, leave, attendance and open shifts
- Web, iOS and Android apps with GPS or terminal clocking
Where it doesn't
- No integrations for connecting other restaurant systems
- No free plan; the free trial lasts 30 days
- Per-active-user pricing scales as the team grows
Our verdict on FlowRota
FlowRota is staff scheduling and rota software for restaurants, bars, pubs, cafés, venues and other shift-based teams. Managers can create, edit, copy and publish rotas, collect employee availability, handle leave and absence, coordinate open shifts and swaps, and notify staff about changes. Employees can access schedules and submit requests through web, iOS and Android apps. The product is aimed at small hospitality teams that need core rota administration alongside attendance and worked-hours tracking.
Pricing is straightforward: the FlowRota subscription costs £1 per active user per month, billed monthly. All features are included, with no setup fee and no upgrade tier. The plan includes a 30-day free trial, and the cheapest paid plan supports unlimited users, teams and locations. That makes the product easy to evaluate and keeps access to scheduling, attendance, timesheets and labour-cost reporting within one subscription. The trade-off is that there is no free plan, and the per-active-user model means the monthly cost increases with the number of active staff.
FlowRota’s feature coverage extends beyond basic rota publishing. Availability collection, scheduling conflict warnings, configurable working-time and shift-rule warnings, open-shift claims or bids, configurable leave limits, GPS or terminal clock-in, timesheets, worked-hours reporting and labour-cost reporting support day-to-day workforce administration. However, the product has no integrations, so teams that need connections to other restaurant, payroll or business systems should consider an alternative. FlowRota suits very small teams that want a focused, low-cost scheduling and attendance tool across web and mobile; larger or more connected operations may need a broader ecosystem.
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FlowRota pricing
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FlowRota fact sheet
| Free plan | No |
|---|---|
| Paid from | £1/user/mo |
| Availability management | Yes |
| Shift swaps | Yes |
| Labor coverage tracking | Not verified |
| Mobile apps | Yes |
| Auto-scheduling | Yes |
| Employee limit | Not verified |
| Location limit | Not verified |
| Free trial | 30 days · no card needed |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Support | Live chat |
| Built for | Small business, Mid-market (editorial estimate) |
| Pricing | 30-day trial (source) |
| Website | flowrota.com |
| Facts checked | 23 Sep 2026 |
Alternatives to FlowRota
- 7shiftsA complete restaurant scheduling platform with automation, labor tools, and integrations.9.4
- HomebaseA broad restaurant workforce platform with free scheduling and paid HR tools.9.2
- DeputyA low-cost scheduling platform with auto-scheduling, shift swaps, and mobile apps.9.0
See all FlowRota alternatives →
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FlowRota is listed in our Restaurant Scheduling Software directory. Add the badge to your site — it links back to this page.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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