ExpenseIn
ExpenseIn: A structured expense platform for multi-stage approvals, cards and finance integrations. Ranked #24 of 36 in Expense Reimbursement Software by our editors (6.7/10); pricing: Pricing on request; best for structured multi-stage expense programs.
At a glance
- Editor score6.7 / 10
- PricingPricing on request
- Best forStructured multi-stage expense programs
- Free planNo
- Approval levelsMulti
- Founded2015 · London, United Kingdom
- Facts checked20 Sep 2026
Where it wins
- Multi-stage approvals and automated expense policy rules
- Receipt scanning, mileage calculations and per diem policies
- Accounting, HR, travel integrations plus REST API support
Where it doesn't
- No free plan is available
- Pricing requires contact with sales
- Advanced capabilities are reserved for higher tiers
Our verdict on ExpenseIn
ExpenseIn is cloud-based expense management software for finance teams and employees. It covers expense claim creation, receipt capture, mileage recording, per diem policies, time claims, invoice approval, expense cards and reporting. Employees can submit claims through the web portal or mobile app, while managers and finance teams handle approvals, policy checks, reconciliation and reporting. Its fit is strongest for organizations that need a structured, multi-stage expense program rather than a simple reimbursement form.
The plan structure adds capabilities in clear stages, although pricing is quote-based and requires contact with sales. Core includes unlimited expense cards, receipt scanning, advanced policies and approvals, a mobile app and mileage recording. Advanced adds Single Sign-On, multi-entity support, custom fields, project coding and corporate card data feeds. Complete adds carbon reporting, receipt verification, vehicle duty of care, a REST API and file delivery. The progression suits teams that want to expand controls and reporting as their finance operation becomes more complex.
ExpenseIn also has a broad platform and integration footprint. It supports web, Windows, iOS, Android and API access, with connections including AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite, Cascade, Staffology and Microsoft Business Central. Secure File Delivery through SFTP and the REST API provide additional options for finance and operational workflows. ExpenseIn is a strong choice for organizations prioritizing policy enforcement, approval routing, card reconciliation and accounting connectivity. Teams seeking a free starting tier or a simpler, low-structure reimbursement tool should look elsewhere.
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ExpenseIn pricing
All 3 ExpenseIn plans and prices →
ExpenseIn fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Approval levels | Multi |
| Receipt capture | Yes |
| Mileage reimbursement | Yes |
| Per diem support | Yes |
| Payout methods | Not verified |
| Mobile platforms | Both |
| Deployment | Cloud, Mobile |
| Platforms | Web, Windows, iOS, Android |
| Compliance & security | ISO 27001, GDPR, PCI DSS, SSO/SAML, 2FA |
| Support | Email, Live chat, Phone, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 13 integrations: AccountsIQ, Xero, Sage 50 Accounts, Sage 200c, Sage Intacct, Sage Accounting … |
| Pricing | Pricing on request (source) |
| Website | expensein.com |
| Facts checked | 20 Sep 2026 |
ExpenseIn integrations
ExpenseIn lists 13 integrations on its own site.
- AccountsIQ
- Xero
- Sage 50 Accounts
- Sage 200c
- Sage Intacct
- Sage Accounting
- QuickBooks Online
- NetSuite
- Cascade
- Staffology
- Microsoft Business Central
- Secure File Delivery (SFTP)
- REST API
Alternatives to ExpenseIn
- Zoho ExpenseA feature-rich reimbursement platform with a free plan and custom approval workflows.9.4
- ExpensifyFlexible expense collection and reimbursement with free access and paid team controls.9.2
- Sage Expense ManagementBroad expense controls for mature teams, with paid plans and enterprise options.9.0
See all ExpenseIn alternatives →
Also Ranked In
ExpenseIn is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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