The Tool Desk
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1. Define the task and its boundaries
Write down what the agent is meant to accomplish, who or what it serves, which resources it may access, and which state changes are necessary. Include ordinary use as well as foreseeable failures, such as malicious instructions embedded in documents the agent reads.
The audit question is not merely whether a permission exists. Ask whether it is necessary for this task, limited to the right principal and resources, and appropriately controlled. OWASP describes excessive agency in terms of excess functionality, permissions, or autonomy.
2. Inventory every tool, identity, and action
Include extensions, APIs, database connections, shells, browsers, and delegated agents—not only tools shown in the main interface. For each one, record the facts needed to understand its authority and risk:
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- Function: what the tool enables, including whether it can read, perform constrained writes, or write freely.
- Target and boundaries: the resources it can reach, such as file paths, database tables, tenants, users, or email recipients.
- Identity and credentials: the principal used, who owns it, its scope and lifetime, and whether the agent acts as the current user or through a shared identity.
- Action limits: permitted commands, parameters, transaction limits, or other bounds.
- Risk and recovery: potential impact, reversibility, blast radius, and whether the resulting state can be observed.
- Controls and evidence: approval requirements, enforcement point, log source, and control owner.
NIST’s 2025 workshop paper on tool use in agent systems suggests cross-checking functionality, access patterns, risk, reliability, modality, and monitoring. It distinguishes read-only access, constrained write, and write, but does not provide a comprehensive taxonomy; treat those categories as a useful starting point, not a universal classification standard.
3. Find excess capability and permission
Compare each inventory entry with the task. Flag tools that are not needed, broad functions where a narrow operation would suffice, stale extensions, and permissions that allow more than the task requires. A read-oriented document or database task should prompt scrutiny if the agent can also edit or delete the data.
Check authorization at the downstream service as well as in the agent’s configuration. OWASP’s example is a read-oriented database task performed with an identity that also has update, insert, and delete permissions. A prompt telling the model to avoid writes does not remove those permissions.
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OWASP recommends complete mediation in downstream systems: evaluate every request against the relevant policy rather than relying on the model to decide whether an action is allowed. When an agent acts for an individual, check that its identity and security scope reflect that user’s authorization and retain only the minimum privilege needed.
4. Verify that policy is enforced outside the prompt
Inspect the actual, version-controlled action allowlist and confirm it is separate from system-prompt or in-context instructions. OWASP APTS Safety Controls requirement APTS-SC-020 says permitted actions must not be configured solely through those model instructions. The repository is a current document and may change, so confirm the version your organization uses.
Test whether the policy or execution layer blocks an unlisted tool, an out-of-range argument, and a request to ignore the policy before any call reaches its target. Compare the runtime allowlist with the controlled version, and review recent changes for approval, rationale, and timestamp.
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Use a controlled environment and reversible test targets. A representative test set should include:
- A harmless read and a permitted, bounded write.
- A high-impact operation that should require additional controls.
- An unknown tool and a disallowed target.
- Malformed arguments and adversarial instructions embedded in untrusted content.
For each case, verify that an external policy or execution layer—not the model’s explanation—determines whether the action proceeds. Do not test destructive actions against production data.
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5. Gate actions by impact and reversibility
Classify actions according to their potential impact and how easily they can be undone. OWASP gives illustrative examples: search and file reads are low risk; writes are medium; sending email and executing code are high; database deletion and fund transfer are critical. These labels are examples, not a universal scoring standard. Context matters: the same operation can have different consequences depending on its target and scope.
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For destructive, financial, administrative, or externally visible actions, keep the agent’s proposal separate from execution. An independent control should validate the actor’s privilege, target, parameters, and approval. Bind approval to the exact action, rather than treating general permission to use the agent as approval for any action it may propose. For irreversible operations, use short-lived authorization and replay protection. Fail closed if action classification, policy lookup, approval validation, or required audit logging fails.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.6. Trace evidence and remediate findings
Follow representative actions end to end. A reviewer should be able to connect the initiating human or agent identity to the tool invocation, downstream authorization decision, target and parameters, approval event, execution result, and resulting state change.
Logs support detection and investigation; they do not prevent excessive agency by themselves. NIST SP 800-171 Rev. 3 includes controls to prevent non-privileged users from executing privileged functions and to log privileged-function execution. That standard addresses systems protecting controlled unclassified information in nonfederal organizations; use it as a reference within that context, not as a rule that applies to every agent deployment.
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How to compare agent designs or audit results
When comparing two designs, assess the same dimensions rather than relying on a single read/write label:
Quick Recap
- How narrowly are tools and functions defined?
- How granular are permissions and resource boundaries?
- Are identity and credential scopes bound to the user or task?
- Does an independent runtime control enforce the policy?
- Does approval apply to the exact action, target, and parameters?
- Are impact, reversibility, and blast radius considered?
- Are audit records complete enough to reconstruct events, and protected against loss or alteration?
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