TolaData vs Bonterra Apricot

TolaData7.1Visit Bonterra Apricot7.0Visit

Higher score TolaData #7 in Nonprofit Program Management Software 7.1/10 From €49/mo · 30-day trial ✓ 3 of 4 features Visit TolaData

vs

Bonterra Apricot #8 in Nonprofit Program Management Software 7.0/10 Pricing on request ✓ 4 of 4 features Visit Bonterra

• TolaData fits best

  International NGOs managing results and indicators

• Bonterra Apricot fits best

  Case-management teams wanting portals and automation

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Side by side

Feature	TolaData 7.1/10 Visit ↗	Bonterra Apricot 7.0/10 Visit ↗
At a glance
Editor score	7.1	7.0
Ranking	#7 in Nonprofit Program Management Software	#8 in Nonprofit Program Management Software
Best for	International NGOs managing results and indicators	Case-management teams wanting portals and automation
Pricing model	Paid	Paid
Starting price	Not published	Not published
Free plan	—	Not published
Free trial	—	—
Deployment	Cloud	Cloud
Platforms	Web	Web
Support	Email, Live chat, Phone, Docs	Docs, Community
Compliance	2FA	SOC 2, ISO 27001, HIPAA, SSO/SAML, 2FA
Integrations	9 integrations	4 integrations
Built for	Solo, Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features TolaData 3/4 · Bonterra Apricot 4/4
Outcome tracking	✓	✓
Participant portal	Not published	✓ (best)
Forms and surveys	✓	✓
Reporting dashboards	✓	✓
Specs
Mobile access	None	Not published
Participant limit	Not published	Not published
Our review
Pros	Results frameworks, indicators, outcomes, and portfolio aggregation Forms, imports, dashboards, IATI reporting, and external sharing Integrations with Excel, KoboToolbox, Power BI, Tableau, and IATI	Combines participant records, caseloads, referrals, and outcome tracking Adds portals, workflow automation, reporting, and mobile access Supports API integrations, AI summaries, note capture, and data review
Cons	Web-only access with no mobile access No free plan; paid plans start at €49 per month Some plans limit users, workspaces, or dashboards	Pricing requires contacting Bonterra Participant Connect is limited to Pro and Enterprise Advanced capabilities are concentrated in higher tiers
Our verdict	TolaData is a cloud-based monitoring, evaluation, and impact-management platform for nonprofits, international development organizations, funders, and program teams. It brings together results frameworks, indicator management, project and… Read the review →	Bonterra Apricot is case management software for nonprofit organizations and public sector agencies. It brings participant and program data into one system, with configurable forms and records, caseload and referral management, outcome… Read the review →

Strengths and trade-offs

• TolaData — where it wins

  • Results frameworks, indicators, outcomes, and portfolio aggregation
  • Forms, imports, dashboards, IATI reporting, and external sharing
  • Integrations with Excel, KoboToolbox, Power BI, Tableau, and IATI

  Where it doesn't

  • Web-only access with no mobile access
  • No free plan; paid plans start at €49 per month
  • Some plans limit users, workspaces, or dashboards

• Bonterra Apricot — where it wins

  • Combines participant records, caseloads, referrals, and outcome tracking
  • Adds portals, workflow automation, reporting, and mobile access
  • Supports API integrations, AI summaries, note capture, and data review

  Where it doesn't

  • Pricing requires contacting Bonterra
  • Participant Connect is limited to Pro and Enterprise
  • Advanced capabilities are concentrated in higher tiers

• TolaData7.1/10 · From €49/mo · 30-day trial

  A web-based platform for managing nonprofit results, indicators, data, and reporting.

  Visit TolaDataFull verdict →
• Bonterra Apricot7.0/10 · Pricing on request

  A broad nonprofit case-management suite with portals, automation, reporting, and APIs.

  Visit BonterraFull verdict →