Head-to-head · Gym Staff Scheduling Software
TCP Workforce Management vs When I Work
TCP Workforce Management leads on 0 checks, When I Work on 0, and 2 are even. Who comes out ahead on the 2 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreTCP Workforce Management · 9.1/10
- Free trialonly When I Work
- Most featuresWhen I Work · 1 of 5
TCP Workforce Management scores higher on our rubric for gym staff scheduling software: 9.1 against 8.8 out of 10; our editors rank them #4 and #7.
TCP Workforce Management is the better fit for larger gyms needing compliance and forecasting. When I Work is the better fit for budget-conscious gyms with unlimited staff.
- TCP Workforce Management fits best
Larger gyms needing compliance and forecasting
- When I Work fits best
Budget-conscious gyms with unlimited staff
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Side by side
| Feature | TCP Workforce Management 9.1/10 Visit ↗ | When I Work 8.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 9.1 | 8.8 |
| Ranking | #4 in Gym Staff Scheduling Software | #7 in Gym Staff Scheduling Software |
| Best for | Larger gyms needing compliance and forecasting | Budget-conscious gyms with unlimited staff |
| Pricing model | Paid | Paid |
| Starting price | Pricing on request | $2.50/user/mo |
| Free plan | Not checked yet | — |
| Free trial | — | 14 days |
| Deployment | Cloud, Self-hosted, Mobile | Cloud, Mobile |
| Platforms | Web, iOS, Android | Web, iOS, Android |
| Support | Phone, Email, Community · 24/7 | Email, Live chat, Tickets, Docs |
| Compliance | SOC 2, GDPR, SSO/SAML | PCI DSS, SSO/SAML |
| Integrations | 7 integrations | 10 integrations |
| Built for | Small business, Mid-market, Enterprise | Small business, Mid-market, Enterprise |
| Features TCP Workforce Management 0/5 · When I Work 1/5 | ||
| Availability management | Not checked yet | Not checked yet |
| Shift swaps | Not checked yet | ✓ (best) |
| Trainer scheduling | Not checked yet | Not checked yet |
| Multi-location scheduling | Not checked yet | Not checked yet |
| Built-in time clock | Not checked yet | Not checked yet |
| Specs | ||
| Staff limit | Not checked yet | Not checked yet |
| Our review | ||
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| Our verdict | TCP Workforce Management is a cloud-based suite for hourly and shift-based workforces, including employee scheduling, time and attendance, leave management, labor reporting, compliance controls, forecasting, labor optimization, and… Read the review → |
When I Work is workforce management software for hourly and shift-based teams, including gyms that need to coordinate staff coverage. It combines schedule building and publishing with automatic schedule generation based on availability and… Read the review → |
Strengths and trade-offs
TCP Workforce Management — where it wins
- Demand forecasting and auto-build scheduling support coverage planning
- Skills, certifications, geofencing, and compliance controls add oversight
- Web, mobile, API, payroll, HCM, HRIS, and ERP connectivity
Where it doesn't
- Advanced scheduling and labor controls require the Professional plan
- Enterprise capabilities use custom pricing
- The suite covers more than scheduling, which may exceed simpler gym needs
When I Work — where it wins
- Unlimited users on the $2.50-per-user Essentials plan
- Automatic scheduling with availability and qualification rules
- GPS clock-ins, geofencing, forecasting, and multi-location scheduling
Where it doesn't
- No free plan; the full-access trial lasts 14 days
- Advanced rules, permissions, and custom reporting require Pro
- API access, webhooks, and SAML/SSO require Premium
- TCP Workforce Management9.1/10 · Pricing on request
A broad workforce suite for larger gyms that need forecasting, controls, and labor visibility.
Visit TCP SoftwareFull verdict → - When I Work8.8/10 · 14-day trial
Affordable scheduling for gyms needing unlimited staff coverage and multi-location tools.
Visit When I WorkFull verdict →
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All gym staff scheduling software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update