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Head-to-head · Visitor Management Software

iLobby (now FacilityOS VisitorOS) vs InstaCheckin

  • Updated Oct 2026
  • Both researched from official sources
  • 8 checks side by side
Higher score iLobby (now FacilityOS VisitorOS) #8 in Visitor Management Software 8.6/10 Paid ✓ 6 of 6 features Visit FacilityOS
InstaCheckin #10 in Visitor Management Software 8.4/10 Free plan · 14-day trial Free planFree trial✓ 5 of 6 features Visit InstaCheckin

iLobby (now FacilityOS VisitorOS) leads on 0 checks, InstaCheckin on 2, and 6 are even. Who comes out ahead on the 8 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreiLobby (now FacilityOS VisitorOS) · 8.6/10
  • Lowest starting priceInstaCheckin · $49/site/mo
  • Free planonly InstaCheckin
  • Free trialonly InstaCheckin
  • Most featuresiLobby (now FacilityOS VisitorOS) · 6 of 6

iLobby (now FacilityOS VisitorOS) scores higher on our rubric for visitor management software: 8.6 against 8.4 out of 10; our editors rank them #8 and #10.

InstaCheckin offers free plan; iLobby (now FacilityOS VisitorOS) doesn't. InstaCheckin is cheaper to start at $49/mo against $225/mo.

iLobby (now FacilityOS VisitorOS) is the better fit for organizations needing VisitorOS capabilities. InstaCheckin is the better fit for teams wanting a free plan with visitor operations.

  • iLobby (now FacilityOS VisitorOS) fits best

    Organizations needing VisitorOS capabilities

  • InstaCheckin fits best

    Teams wanting a free plan with visitor operations

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature iLobby (now FacilityOS VisitorOS) 8.6/10 Visit ↗ InstaCheckin 8.4/10 Visit ↗
At a glance
Editor score 8.6 8.4
Ranking #8 in Visitor Management Software #10 in Visitor Management Software
Best for Organizations needing VisitorOS capabilities Teams wanting a free plan with visitor operations
Pricing model Paid Free plan + paid
Starting price $225/mo $49/site/mo (best)
Free plan — ✓ (best)
Free trial — 14 days
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS
Support Email, Phone, Docs Email, Community, Docs
Integrations 100+ integrations 7 integrations
Built for Mid-market, Enterprise Small business, Mid-market, Enterprise
Features iLobby (now FacilityOS VisitorOS) 6/6 · InstaCheckin 5/6
Badge printing ✓ ✓
Host notifications ✓ ✓
Pre-registration ✓ ✓
Visitor photo capture ✓ ✓
ID scanning ✓ (best) Not checked yet
Emergency tools ✓ ✓
Specs
Check-in modes Not checked yet Not checked yet
Our review
Pros
  • Visitor check-in, pre-registration, ID scanning, and badge printing
  • Approval workflows, watchlists, screening, and emergency tools
  • Active Directory, Entra ID, Okta, Outlook, Slack, and Teams integrations
  • Free plan supports unlimited visitors and email notifications
  • Covers kiosks, badges, pre-registration, photos, and digital agreements
  • Premium adds unlimited locations plus email and phone support
Cons
  • Starts at $225 per month with no free plan
  • Enterprise features such as watchlists are limited to the Enterprise plan
  • Pricing may vary by configuration or add-ons
  • Verified ID scanning is not included
  • Hardware is not included in the subscription
  • Platform coverage is limited to web and iOS
Our verdict

iLobby, now FacilityOS VisitorOS, is visitor-management software for organizations handling guests, contractors, and temporary workers across physical facilities. It supports kiosk check-in on an MDM-enrolled iPad, mobile and reception…

Read the review →

InstaCheckin is cloud-based visitor management software for workplaces, schools, manufacturing sites, and other facilities. Visitors can check in through an iPad kiosk or supported web-based flows, while administrators manage records…

Read the review →
  1. iLobby (now FacilityOS VisitorOS)Visitor Management Software 8.6Paid
  2. InstaCheckinVisitor Management Software 8.4Free plan · 14-day trial

Strengths and trade-offs

  • iLobby (now FacilityOS VisitorOS) — where it wins

    • Visitor check-in, pre-registration, ID scanning, and badge printing
    • Approval workflows, watchlists, screening, and emergency tools
    • Active Directory, Entra ID, Okta, Outlook, Slack, and Teams integrations

    Where it doesn't

    • Starts at $225 per month with no free plan
    • Enterprise features such as watchlists are limited to the Enterprise plan
    • Pricing may vary by configuration or add-ons

  • InstaCheckin — where it wins

    • Free plan supports unlimited visitors and email notifications
    • Covers kiosks, badges, pre-registration, photos, and digital agreements
    • Premium adds unlimited locations plus email and phone support

    Where it doesn't

    • Verified ID scanning is not included
    • Hardware is not included in the subscription
    • Platform coverage is limited to web and iOS

More comparisons

All visitor management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update