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Head-to-head · Nonprofit Program Management Software

CharityTracker vs TolaData

  • Updated Sep 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score CharityTracker #6 in Nonprofit Program Management Software 7.7/10 From $20/user/mo · 14-day trial ✓ 4 of 4 features Visit CharityTracker
TolaData #7 in Nonprofit Program Management Software 7.1/10 From €49/mo · 30-day trial ✓ 3 of 4 features Visit TolaData

CharityTracker leads on 1 check, TolaData on 0, and 4 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreCharityTracker · 7.7/10
  • Most featuresCharityTracker · 4 of 4

CharityTracker scores higher on our rubric for nonprofit program management software: 7.7 against 7.1 out of 10; our editors rank them #6 and #7.

CharityTracker offers participant portal; TolaData doesn't publish it.

CharityTracker is the better fit for affordable case and outcome tracking. TolaData is the better fit for international NGOs managing results and indicators.

  • CharityTracker fits best

    Affordable case and outcome tracking

  • TolaData fits best

    International NGOs managing results and indicators

Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. How we rank.

Side by side

Feature CharityTracker 7.7/10 Visit ↗ TolaData 7.1/10 Visit ↗
At a glance
Editor score 7.7 7.1
Ranking #6 in Nonprofit Program Management Software #7 in Nonprofit Program Management Software
Best for Affordable case and outcome tracking International NGOs managing results and indicators
Pricing model Paid Paid
Starting price $20/user/mo Not published
Free plan — —
Free trial — —
Free trial length 14 days · no card needed 30 days · no card needed
Deployment Cloud Cloud
Platforms Web Web
Support Email, Live chat, Phone, Docs Email, Live chat, Phone, Docs
Compliance HIPAA, ISO 27001, PCI DSS 2FA
Integrations 1 integrations 9 integrations
Built for Small business, Mid-market, Enterprise Solo, Small business, Mid-market, Enterprise
Features CharityTracker 4/4 · TolaData 3/4
Outcome tracking ✓ ✓
Participant portal ✓ (best) Not published
Forms and surveys ✓ ✓
Reporting dashboards ✓ ✓
Specs
Mobile access Not published None
Participant limit Not published Not published
Our review
Pros
  • Covers intake, cases, outcomes, referrals, documents, and reporting
  • Paid plans start at $20 per user monthly
  • Includes scheduling, SMS broadcasts, signatures, and API access
  • Results frameworks, indicators, outcomes, and portfolio aggregation
  • Forms, imports, dashboards, IATI reporting, and external sharing
  • Integrations with Excel, KoboToolbox, Power BI, Tableau, and IATI
Cons
  • Platform coverage is limited to web and API
  • Advanced capabilities require higher-tier plans
  • No free plan is available
  • Web-only access with no mobile access
  • No free plan; paid plans start at €49 per month
  • Some plans limit users, workspaces, or dashboards
Our verdict

CharityTracker is a cloud-based case management platform for nonprofits, human-services organizations, churches, healthcare providers, government agencies, and community networks. It brings client intake, case notes, assistance records,…

Read the review →

TolaData is a cloud-based monitoring, evaluation, and impact-management platform for nonprofits, international development organizations, funders, and program teams. It brings together results frameworks, indicator management, project and…

Read the review →
  1. CharityTrackerNonprofit Program Management Software 7.7From $20/user/mo · 14-day trial
  2. TolaDataNonprofit Program Management Software 7.1From €49/mo · 30-day trial

Strengths and trade-offs

  • CharityTracker — where it wins

    • Covers intake, cases, outcomes, referrals, documents, and reporting
    • Paid plans start at $20 per user monthly
    • Includes scheduling, SMS broadcasts, signatures, and API access

    Where it doesn't

    • Platform coverage is limited to web and API
    • Advanced capabilities require higher-tier plans
    • No free plan is available

  • TolaData — where it wins

    • Results frameworks, indicators, outcomes, and portfolio aggregation
    • Forms, imports, dashboards, IATI reporting, and external sharing
    • Integrations with Excel, KoboToolbox, Power BI, Tableau, and IATI

    Where it doesn't

    • Web-only access with no mobile access
    • No free plan; paid plans start at €49 per month
    • Some plans limit users, workspaces, or dashboards
  • CharityTracker7.7/10 · From $20/user/mo · 14-day trial

    Affordable intake, case, referral, outcome, and reporting tools for nonprofit teams.

    Visit CharityTrackerFull verdict →
  • TolaData7.1/10 · From €49/mo · 30-day trial

    A web-based platform for managing nonprofit results, indicators, data, and reporting.

    Visit TolaDataFull verdict →

More comparisons

All nonprofit program management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

Last updated · How we research and update