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Head-to-head · Class Scheduling Software

Arketa vs Bookwhen

  • Updated Sep 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Arketa #3 in Class Scheduling Software 8.1/10 From $49/mo (annual) ✓ 1 of 6 features Visit Arketa
Bookwhen #7 in Class Scheduling Software 6.7/10 Free plan · paid from $16/mo · 14-day trial Free plan✓ 0 of 6 features Visit Bookwhen

Arketa leads on 1 check, Bookwhen on 2, and 0 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreArketa · 8.1/10
  • Lowest starting priceBookwhen · $16/mo
  • Free planonly Bookwhen
  • Most featuresArketa · 1 of 6

Arketa scores higher on our rubric for class scheduling software: 8.1 against 6.7 out of 10; our editors rank them #3 and #7.

Bookwhen offers free plan; Arketa doesn't. Bookwhen is cheaper to start at $16/mo against $49/mo. Arketa offers recurring classes; Bookwhen doesn't publish it.

Arketa is the better fit for studios needing deep class and client operations. Bookwhen is the better fit for event-led providers needing flexible booking pages.

  • Arketa fits best

    Studios needing deep class and client operations

  • Bookwhen fits best

    Event-led providers needing flexible booking pages

Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. How we rank.

Side by side

Feature Arketa 8.1/10 Visit ↗ Bookwhen 6.7/10 Visit ↗
At a glance
Editor score 8.1 6.7
Ranking #3 in Class Scheduling Software #7 in Class Scheduling Software
Best for Studios needing deep class and client operations Event-led providers needing flexible booking pages
Pricing model Paid Free plan + paid
Starting price $49/mo $16/mo (best)
Free plan — ✓ (best)
Free trial — —
Deployment Cloud, Mobile Cloud
Platforms Web, iOS, Android Web
Integrations 6 integrations 10 integrations
Features Arketa 1/6 · Bookwhen 0/6
Recurring classes ✓ (best) Not published
Attendance tracking Not published Not published
Waitlist management Not published Not published
Room scheduling Not published Not published
Instructor management Not published Not published
Member booking portal Not published Not published
Specs
Class capacity limits Not published Not published
Our review
Pros
  • Recurring classes, instructor assignments, capacities, waitlists, and check-ins
  • Memberships, packages, payments, client records, waivers, and documents
  • Marketing, payroll reporting, branded apps, and multi-location support
  • Hosted booking pages with embeddable schedules and unique links
  • Recurring events, waitlists, attendance, memberships, and passes
  • Payments, reminders, calendar feeds, and video integrations
Cons
  • No free plan is available
  • Individual is limited to one team member login
  • Studio plan pricing is custom rather than publicly stated
  • Free events only on the Free plan
  • Calendar feeds update externally in one direction
  • Less focus on instructor, room, and capacity operations
Our verdict

Arketa is business management software for fitness and wellness studios, covering group classes, appointments, events, memberships, payments, client records, and attendance. It suits solo instructors, single-location studios, and…

Read the review →

Bookwhen is web-based booking and scheduling software for businesses, individuals, and non-profit organisations running classes, courses, activities, events, and virtual sessions. It combines hosted customizable booking pages with website…

Read the review →
  1. ArketaClass Scheduling Software 8.1From $49/mo (annual)
  2. BookwhenClass Scheduling Software 6.7Free plan · paid from $16/mo · 14-day trial

Strengths and trade-offs

  • Arketa — where it wins

    • Recurring classes, instructor assignments, capacities, waitlists, and check-ins
    • Memberships, packages, payments, client records, waivers, and documents
    • Marketing, payroll reporting, branded apps, and multi-location support

    Where it doesn't

    • No free plan is available
    • Individual is limited to one team member login
    • Studio plan pricing is custom rather than publicly stated

  • Bookwhen — where it wins

    • Hosted booking pages with embeddable schedules and unique links
    • Recurring events, waitlists, attendance, memberships, and passes
    • Payments, reminders, calendar feeds, and video integrations

    Where it doesn't

    • Free events only on the Free plan
    • Calendar feeds update externally in one direction
    • Less focus on instructor, room, and capacity operations
  • Arketa8.1/10 · From $49/mo (annual)

    A broad operations platform for studios that need scheduling, client, and payment tools.

    Visit ArketaFull verdict →
  • Bookwhen6.7/10 · Free plan · paid from $16/mo · 14-day trial

    A flexible booking system for event-led providers, with lighter class-operations depth.

    Visit BookwhenFull verdict →

More comparisons

All class scheduling software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

Last updated · How we research and update