Vacation Tracker review
A flexible PTO system with a useful free tier and paid approval depth.
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
Vacation Tracker is leave-management software for distributed and multi-location teams. Employees can submit, modify, and track leave requests, while managers and administrators handle approvals, policies, quotas, holidays, reports, and team availability. It suits small teams starting with free PTO software, as well as organizations that need web, iOS, Android, Slack, Microsoft Teams, Google Workspace, email, and API access.
The free plan supports unlimited users but is limited to one location, one department, one leave type, and one approver. It includes notifications, wallchart and calendar views, plus Slack, Microsoft Teams, and Google Workspace integrations. Core costs $2 per user per month with monthly billing, or $1.83 per user per month with annual billing. It expands coverage to three locations and ten departments, adds unlimited leave policies and holidays, balance and request reports, notice-period automation, and ADP, Zapier, OpenAPI, and MCP integrations. Complete costs $4 per user per month with monthly billing and adds unlimited locations and departments, accruals, hourly tracking, TOIL, scheduled reports, shared calendars, and multi-level or substitute approvals.
The product’s strongest fit is for teams that want employees to manage balances and requests themselves while managers retain configurable approval workflows. Public holiday management, calendar views, reminders, hourly leave, and TOIL support a range of leave processes, and integrations with Google Calendar, Outlook, and iCal help connect availability information to existing calendars. Teams with simple needs can start on Free, while growing or multi-location organizations have a clear path through Core and Complete. It is less suitable for teams whose requirements fit entirely within a single simple policy but do not justify moving beyond the free plan, or for buyers seeking built-in AI features.
Vacation Tracker pros and cons
- Where it wins
- Free plan supports unlimited users
- Mobile apps and broad workplace integrations
- Complete adds accruals and multi-level approvals
- Where it doesn't
- Free plan is limited to one location and department
- Core and Complete use monthly billing
- Accrual features are reserved for Complete
Vacation Tracker fact sheet, pricing and score →
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