Trackstage
Trackstage: A free, open-source workflow covering submissions, speakers, scheduling, and publishing. Ranked #5 of 28 in Speaker Management Software by our editors (9.0/10); pricing: Free plan; best for free teams wanting open CFP-to-agenda workflows.
At a glance
- Editor score9.0 / 10
- PricingFree plan
- Best forFree teams wanting open CFP-to-agenda workflows
- Free planYes
- Paid fromFree
- Application formsYes
- Facts checked21 Sep 2026
Where it wins
- Covers CFPs, proposal review, speaker tasks, scheduling, and publishing
- Self-hosted edition includes every feature under an MIT license
- Free beta cloud plan supports unlimited events, submissions, and speakers
Where it doesn't
- Self-hosting requires your own servers and operational responsibility
- The hosted cloud service is available while in beta
- Its broad workflow may exceed the needs of simple event schedules
Our verdict on Trackstage
Trackstage is open-source speaker management software for teams running developer conferences, meetups, company summits, academic symposia, hackathons, and similar events. It connects the public call for papers with proposal review, speaker profiles and tasks, agenda scheduling, communications, and public program publishing. Organizers can collect submissions through customizable forms, manage accept and decline decisions, detect room and speaker conflicts, and give speakers a portal for profile and task management. The result is a single workflow for events that need more than a basic agenda page.
Pricing is a central strength. The Self-host plan costs $0 one time, is MIT licensed, runs on your own servers, and includes every feature. The Cloud plan is also $0 while in beta, with unlimited events, submissions, and speakers, plus no credit card and no sales call. The published plans show no paid tier. Teams that want control over deployment and full feature access can choose self-hosting; teams that prefer a hosted option can use the beta cloud service. The trade-off is that self-hosting places server operation with the event team, while the hosted option is tied to its beta availability.
Trackstage also fits teams that need connected event operations. Public programs, calendar feeds, embeddable outputs, APIs, Airtable synchronization, and integrations with Google Calendar and Apple Calendar extend the workflow beyond internal planning. AI-assisted administration is included through an AI copilot and MCP integration, with listed connections for Claude, ChatGPT, and Codex. These capabilities make it a strong choice for open CFP-to-agenda processes with multiple stakeholders and scheduling constraints. Teams seeking only a lightweight schedule or a narrowly focused speaker directory may prefer a simpler tool.
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Trackstage pricing
All 2 Trackstage plans and prices →
Trackstage fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Free |
| Application forms | Yes |
| Speaker portal | Yes |
| Contract management | Not verified |
| Travel details | Not verified |
| Session assignments | Yes |
| Email automation | Yes |
| Speaker limit | Not verified |
| Deployment | Cloud, Self-hosted |
| Platforms | Web |
| Support | Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 6 integrations: Airtable, Google Calendar, Apple Calendar, Claude, ChatGPT, Codex |
| Pricing | Free plan (source) |
| Website | trackstage.app |
| Facts checked | 21 Sep 2026 |
Trackstage integrations
Trackstage lists 6 integrations on its own site.
- Airtable
- Google Calendar
- Apple Calendar
- Claude
- ChatGPT
- Codex
Alternatives to Trackstage
- GreenroomA broad, self-hostable workspace covering speaker management from CFP to publication.9.4
- OpenRostrumAn open-source conference workspace spanning CFPs, speakers, schedules, and publishing.9.3
- SpeakerWeaveA broad open-source workflow for CFPs, speakers, reviews, scheduling, and publishing.9.2
See all Trackstage alternatives →
Trackstage vs the competition
- Trackstage vs Greenroom
- Trackstage vs OpenRostrum
- Trackstage vs SpeakerWeave
- Trackstage vs OpenSession
- Trackstage vs Untitled Conference
- Trackstage vs Sessionboard
Compare Trackstage with any tool side by side →
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Featured on iTechGuides
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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