SysTools Office 365 Backup & Restore Tool
SysTools Office 365 Backup & Restore Tool: A low-cost desktop tool for exporting and restoring Microsoft 365 mailbox data. Ranked #39 of 48 in Cloud Backup Services by our editors (5.4/10); pricing: Paid; best for low-cost Microsoft 365 mailbox export.
At a glance
- Editor score5.4 / 10
- PricingPaid
- Best forLow-cost Microsoft 365 mailbox export
- Free planNo
- Paid from$19/user one-time
- Backup targetsMixed
- Founded2007 · New Delhi, India
- Facts checked22 Sep 2026
Where it wins
- $19 per-user one-time license for the Full Version
- Delta backup, selective backup, and unlimited local retention
- Batch mailbox processing with administrator credentials and CSV input
Where it doesn't
- Focused on Microsoft 365 rather than broad infrastructure backup
- Backup and restore processes consume separate licenses
- Requires locally installed desktop software instead of hosted storage
Our verdict on SysTools Office 365 Backup & Restore Tool
SysTools Office 365 Backup & Restore Tool is desktop software for backing up Microsoft 365 emails, contacts, calendars, and documents to local storage. It is aimed at IT administrators, businesses, and individual Microsoft 365 users handling mailbox protection, exports, migrations, or recovery. The tool supports shared mailboxes, in-place archive mailboxes, PST files, and cross-user restoration. Windows and macOS are supported, with individual-user backup available without administrator credentials.
The published plan structure is straightforward: the Full Version License costs $19 per user as a one-time license. It includes Microsoft 365 account backup, PST restoration into Microsoft 365 or Google Workspace accounts, delta backup and restore, and in-place archive mailbox support. SysTools describes licenses as perpetual for a product version. Backup and restore processes use separate licenses, an important consideration when planning migration or recovery workflows. There is no free plan, so the product is intended for buyers ready to license the desktop utility.
Its strongest fit is Microsoft 365 mailbox export with local control. Administrators can process multiple mailboxes in batches using administrator credentials and CSV input, while date-range and folder-level selection can narrow each job. Delta backup captures newly added mailbox data, and pause-and-resume support helps manage longer operations. Unlimited local retention supports keeping backed-up data available on local storage. The trade-off is scope: this is a locally installed Microsoft 365 and PST utility, not hosted backup storage or a broad infrastructure backup service. Choose it for focused Microsoft 365 mailbox backup, restoration, and migration work; choose another category option when broader infrastructure coverage is required.
SysTools Office 365 Backup & Restore Tool pricing
All 1 SysTools Office 365 Backup & Restore Tool plans and prices →
SysTools Office 365 Backup & Restore Tool fact sheet
| Free plan | No |
|---|---|
| Paid from | $19/user one-time |
| Backup targets | Mixed |
| Included storage | Not verified |
| Version history | Unlimited |
| Continuous backup | Not verified |
| Bare-metal recovery | Not verified |
| Ransomware recovery | Yes |
| Money-back guarantee | 30 days |
| Deployment | Desktop |
| Platforms | Windows, macOS |
| Compliance & security | ISO 27001, GDPR |
| Support | Email, Phone, Tickets, Docs · 24/7 |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 2 integrations: Microsoft 365, Outlook PST |
| Pricing | Paid (source) |
| Website | systoolsgroup.com |
| Facts checked | 22 Sep 2026 |
SysTools Office 365 Backup & Restore Tool integrations
SysTools Office 365 Backup & Restore Tool lists 2 integrations on its own site.
- Microsoft 365
- Outlook PST
Alternatives to SysTools Office 365 Backup & Restore Tool
- Commvault Cloud Backup & RecoveryA broad backup platform for organizations protecting complex cloud and on-premises workloads.9.4
- Veeam Data PlatformA self-managed platform for backup, threat detection, and orchestrated recovery.9.3
- Rubrik Security CloudA focused enterprise platform for detecting, investigating, and recovering from ransomware.9.2
See all SysTools Office 365 Backup & Restore Tool alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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