SubHubEdu
SubHubEdu: A focused web system for matching substitutes and confirming coverage. Ranked #16 of 28 in Substitute Teacher Management Software by our editors (5.9/10); pricing: From $550/yr · 30-day trial; best for small schools seeking low-complexity matching.
At a glance
- Editor score5.9 / 10
- PricingFrom $550/yr · 30-day trial
- Best forSmall schools seeking low-complexity matching
- Free planNo
- Facts checked28 Sep 2026
Where it wins
- Automated matching prioritizes up to five preferred substitutes.
- Real-time offers, notifications and automatic coverage confirmation.
- Central dashboard includes coverage, absence and reliability reports.
Where it doesn't
- Annual pricing starts at $550 and has no free plan.
- A valid credit card is required for the 30-day trial.
- No native mobile app; the product is accessed through the web.
Our verdict on SubHubEdu
SubHubEdu is a cloud-based, web substitute management system for independent, private, charter and faith-based schools, plus small districts. Teachers submit absence requests, administrators coordinate coverage, and substitutes receive job offers and notifications. The interface is mobile-friendly and requires no app download or IT department. Substitute accounts are free and unlimited, while pricing is based on full-time teaching staff. Schools seeking a focused absence-and-coverage workflow, rather than a broad education administration suite, are the clearest fit.
Published annual plans are organized by user count. Up to 15 users costs $550 per year; 16–30 users costs $950; 31–50 users costs $1,550; and 51–70 users costs $1,950. The 71+ users tier is $25 per user per year. Every tier includes onboarding, training and ongoing support. A 30-day trial is available with a valid credit card, and the terms provide a full refund when canceled within 90 days after the trial ends. This structure gives small schools a clear entry point, while larger staffs should compare the per-user tier against their expected headcount.
The standout workflow is automated substitute matching combined with preferred-substitute prioritization for up to five people. Real-time offers and notifications keep candidates informed, while automatic coverage confirmation and administrator reporting show fill rates, staffing trends and substitute reliability. These tools suit schools that want centralized coordination without complex setup. The trade-offs are a paid, annual model, web-only deployment and email as the listed support channel; schools that require a native mobile application, a free plan or broader support options should consider alternatives. SubHubEdu is most appropriate for small teams that value straightforward matching and visibility over extensive ecosystem depth.
SubHubEdu pricing
All 5 SubHubEdu plans and prices →
SubHubEdu fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Automated calling | Not verified |
| Absence entry | Both |
| Substitute mobile app | No |
| Payroll export | Not verified |
| Assignment alerts | Not verified |
| District system integrations | Not verified |
| Free trial | 30 days · card required |
| Money-back guarantee | 90 days |
| Deployment | Cloud |
| Platforms | Web |
| Support | |
| Built for | Small business (editorial estimate) |
| Pricing | From $550/yr · 30-day trial (source) |
| Website | subhubedu.io |
| Facts checked | 28 Sep 2026 |
Alternatives to SubHubEdu
- Tyler Absence & SubstituteA full-service K-12 system linking absence records, substitute matching, notifications, and payroll workflows.9.0
- Frontline Absence ManagementDistrict-focused absence management with automated matching, mobile tools, and broad integrations.8.2
- DayReadyA California-focused substitute platform pairing dispatch workflows with classroom and payroll tools.8.2
See all SubHubEdu alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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