SeatPlanning
SeatPlanning: A web-based event planner combining seating charts, RSVPs, exports, and QR check-in. Ranked #10 of 24 in Event Diagramming Software by our editors (6.7/10); pricing: Free plan · paid from $29; best for events needing RSVP and check-in tools.
At a glance
- Editor score6.7 / 10
- PricingFree plan · paid from $29
- Best forEvents needing RSVP and check-in tools
- Free planYes
- Seating plansYes
- Facts checked21 Sep 2026
Where it wins
- AI imports venue floor plans from photos or PDFs
- Excel guest imports support column mapping and duplicate handling
- RSVPs, branded invitations, and QR check-in support event operations
Where it doesn't
- Free plan is limited to 40 seats per project and one seating chart
- QR check-in and other advanced capabilities depend on paid plans
- No 3D venue view is available
Our verdict on SeatPlanning
For event teams planning weddings, corporate events, conferences, parties, or professional gatherings, SeatPlanning combines seating charts, floor plans, guest lists, RSVPs, and event entry in a browser-based application. Its 2D canvas supports drag-and-drop table, seat, and guest arrangement, while Excel imports, custom RSVP fields, dietary information, branded RSVP pages, and invitation emails cover the administrative side of planning. Collaborators can receive view or edit roles, and supported plans add QR-based event entry and check-in.
SeatPlanning uses a freemium structure with several capacity tiers. The Free plan costs $0 per month and includes one seating chart, 40 seats per project, five tables, a watermarked PDF export, and one AI floor-plan preview. Event Pass costs $29 per event as a one-time payment and includes one seating chart, up to 500 seats, PDF and Excel exports, up to 300 email invitations, and one collaborator. Premium costs $39 per month with unlimited seating charts, 1,000 seats per project, 80 tables, three collaborators, RSVP analytics, and three AI floor-plan imports per month. Professional costs $89 per month and adds unlimited seats, tables, collaborators, RSVP analytics, and priority support.
The standout workflow is the combination of AI floor-plan import and structured guest management. Teams can bring in a venue photo or PDF, import an Excel guest list with column mapping and duplicate handling, distribute seats automatically, then export plans for venue use. That makes SeatPlanning a strong fit for organizers who need more than a static seating diagram, particularly when RSVP collection and check-in belong in the same workflow. It is less suitable for teams that require a 3D venue view or a native desktop application. Smaller events can start free, while larger or recurring planning operations should compare the per-event Event Pass with the monthly Premium and Professional tiers.
SeatPlanning pricing
All 4 SeatPlanning plans and prices →
SeatPlanning fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Seating plans | Yes |
| Floor-plan import | Yes |
| Guest-list import | Yes |
| Guest capacity | 500 guests |
| 3D view | No |
| Team collaboration | Real-time |
| Money-back guarantee | 14 days |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | GDPR |
| Support | Email, Docs |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Pricing | Free plan · paid from $29 (source) |
| Website | seatplanning.com |
| Facts checked | 21 Sep 2026 |
Alternatives to SeatPlanning
- EventDiagramA broad event-planning workspace with 2D, 3D, imports, approvals, and AI assistance.9.8
- 3D Event DesignerA broad event-planning workspace for visual layouts, seating, inventory, and collaboration.8.6
- Metis Room PlannerA detailed browser-based planner for teams that need precise layouts, seating and handover outputs.8.5
See all SeatPlanning alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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