Payroll Mate
Payroll Mate: A church-focused payroll option for clergy earnings, tax forms, reporting, and accounting exports. Ranked #2 of 27 in Church Payroll Software by our editors (9.0/10); pricing: Paid; best for churches needing detailed clergy payroll controls.
At a glance
- Editor score9.0 / 10
- PricingPaid
- Best forChurches needing detailed clergy payroll controls
- Free planNo
- Housing allowanceYes
- Facts checked21 Sep 2026
Where it wins
- Handles taxable, nontaxable, and housing allowance earnings
- Prepares Forms 941, 943, 944, 940, W-2, and W-3
- Exports data to QuickBooks, Quicken, Sage 50, and general ledgers
Where it doesn't
- Windows-only desktop software
- Direct deposit and some forms require separately priced options
- 1099-MISC processing is provided through an add-on
Our verdict on Payroll Mate
Payroll Mate is Windows desktop payroll software from Real Business Solutions for small businesses, accounting firms, nonprofits, churches, schools, agricultural employers, and other organizations. For churches, its most relevant focus is clergy payroll: it supports taxable and nontaxable earnings, housing allowances, W-2 and 1099-MISC processing, tax calculations, direct-deposit file generation, checks, paystubs, and payroll reporting. The published plan supports up to 10 companies and up to 75 employees per company.
Its strongest fit is organizations that need more than basic wage calculations. Payroll Mate calculates federal, state, and local payroll taxes; prepares Forms 941, 943, 944, 940, W-2, and W-3; and supports after-the-fact payroll. Reports cover payroll, tax liability, deposit requirements, earnings, and state taxes. It can also import employee payroll information from spreadsheets and other systems, which may help churches moving existing records into the software.
The accounting ecosystem is practical for churches already working with supported desktop applications. Payroll data can be exported to QuickBooks, Quicken, Sage 50, Microsoft Accounting, and general ledger formats. The tradeoff is its Windows-only desktop delivery, which limits platform flexibility. The published notes also indicate that direct deposit, state forms, and 1099 processing require separately priced options, so buyers should review the available options against their filing and payment workflows. Churches that need detailed clergy compensation controls and desktop accounting exports should consider Payroll Mate; organizations seeking browser-based access or a broader platform range should look elsewhere.
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Payroll Mate pricing
All 1 Payroll Mate plans and prices →
Payroll Mate fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Clergy compensation | Yes |
| Housing allowance | Yes |
| Tax filing support | Yes |
| W-2 and 1099 support | Yes |
| Direct deposit | Yes |
| Payroll reporting | Yes |
| Deployment | Desktop |
| Platforms | Windows |
| Support | Email, Live chat, Phone, Docs |
| Built for | Small business, Mid-market (editorial estimate) |
| Integrations | 4 integrations: QuickBooks, Sage 50, Quicken, Microsoft Accounting |
| Pricing | Paid (source) |
| Website | payroll.payrollmate.com |
| Facts checked | 21 Sep 2026 |
Payroll Mate integrations
Payroll Mate lists 4 integrations on its own site.
- QuickBooks
- Sage 50
- Quicken
- Microsoft Accounting
Alternatives to Payroll Mate
- CarbonHRMSpecialized church payroll coverage with connected accounting and ministry integrations.9.4
- ChurchSoftware PayrollA focused church payroll add-on with core processing and tax administration.8.9
- Shelby Financials PayrollA clergy-focused payroll module for churches already using Shelby Financials.8.8
See all Payroll Mate alternatives →
Payroll Mate vs the competition
- Payroll Mate vs CarbonHRM
- Payroll Mate vs ChurchSoftware Payroll
- Payroll Mate vs Shelby Financials Payroll
- Payroll Mate vs IconCMO Payroll
- Payroll Mate vs Amplify Accounting
- Payroll Mate vs Storehouse Finance
Compare Payroll Mate with any tool side by side →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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