MailArchiva
MailArchiva: A broad archive with legal holds, eDiscovery, long retention and flexible deployment. Ranked #17 of 27 in Email Archiving Software by our editors (7.9/10); pricing: Free plan · 30-day trial; best for organizations wanting a free, broad archive.
At a glance
- Editor score7.9 / 10
- PricingFree plan · 30-day trial
- Best forOrganizations wanting a free, broad archive
- Free planYes
- Legal holdYes
- Founded2006 · Houston, Texas, United States
- Facts checked19 Sep 2026
Where it wins
- Free plan with 10-year retention
- eDiscovery, legal holds and attachment-content searching
- Cloud and on-premise deployment with extensive integrations
Where it doesn't
- Cloud billing is annual per mailbox
- On-premise support becomes optional after the first year
- Advanced compliance features may exceed basic archiving needs
Our verdict on MailArchiva
MailArchiva is email archiving, eDiscovery, compliance and forensics software for organizations and their compliance, legal and IT teams. It archives messages from services and mail servers, then provides searchable records, retention policies, message holds, investigation tools and export options. Teams can use it as a hosted cloud service or install it on Windows or Linux servers. The free plan makes it relevant to organizations seeking broad archive capabilities without starting with a paid subscription.
Pricing is offered through two deployment models. MailArchiva Cloud provides unlimited archive storage, 10-year retention and technical support, with annual billing per mailbox. MailArchiva On-Premise uses a perpetual per-mailbox license for installation on a Windows or Linux server, with optional annual support after the first year. A 30-day free trial is also available. Integration coverage includes Microsoft 365, Google Workspace, Microsoft Exchange, Zimbra Collaboration Suite, Kerio Connect, SmarterMail, MDaemon, IBM Lotus Domino, Postfix and Sendmail, giving it a wide fit across hosted and server-based mail environments.
Its strongest area is investigation and control. Advanced search includes a query builder and query language, while eDiscovery searches, search reports, journal-envelope indexing, attachment-content searching, audit trails and tamper-proof archive protection support compliance and legal workflows. Exports include PST, MSG, PDF, TIFF, CSV, EML and MBOX, and mailbox, folder, calendar and contact synchronization extends access beyond message storage. Two-factor authentication, AES-256 encryption and REST API access add administrative depth. Organizations needing retention, legal holds and varied exports should consider MailArchiva; teams wanting only basic mailbox backup may find its compliance and investigation features more than they need.
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MailArchiva pricing
All 2 MailArchiva plans and prices →
MailArchiva fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Retention period | 10 years |
| Legal hold | Yes |
| eDiscovery tools | Yes |
| Journal capture | Yes |
| Deployment | Not verified |
| Search and export | PST, MSG, PDF, TIFF, CSV, EML, MBOX |
| Free trial | 30 days |
| Deployment | Cloud, Desktop |
| Platforms | Web, Windows, Linux |
| Integrations | 10 integrations: Microsoft 365, Google Workspace, Microsoft Exchange, Zimbra Collaboration Suite, Kerio Connect, SmarterMail … |
| Pricing | Free plan · 30-day trial (source) |
| Website | mailarchiva.com |
| Facts checked | 19 Sep 2026 |
MailArchiva integrations
MailArchiva lists 10 integrations on its own site.
- Microsoft 365
- Google Workspace
- Microsoft Exchange
- Zimbra Collaboration Suite
- Kerio Connect
- SmarterMail
- MDaemon
- IBM Lotus Domino
- Postfix
- Sendmail
Alternatives to MailArchiva
- Proofpoint Enterprise ArchiveA cross-channel archive for regulated organizations with demanding legal and compliance workflows.9.4
- Barracuda Message ArchiverA flexible archive for enterprises managing complex email retention and discovery requirements.9.3
- Mimecast Cloud ArchiveA cloud archive for policy-based retention, rapid search, legal discovery, and collaboration capture.9.2
See all MailArchiva alternatives →
Also Ranked In
MailArchiva is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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